Working Student - Business and Office Administrator (40-50%)

Wingtra 2; Zürich; On-site; CHF 60,000 - 86,000; Full time

Benefits offered by this job

Free snacks

Ping-pong table

Enthusiastic Wingtranauts

Job summary

Wingtra 2 is hiring an Office & Administration coordinator to support a growing robotics scale-up. You will handle day-to-day administrative tasks, manage mail and invoices, and ensure a smooth office experience for our Wingtranauts worldwide.

You will also assist onboarding, stock management, and occasional events, collaborating with peers across the organization. Fluency in English and German is required, with 1–2 years in admin or related roles.

Qualifications

• 1–2 years of experience in administrative work, office management and/or event management.
• In-office presence required at least three days a week, Friday afternoon a must.
• Business fluent in English and German.

Responsibilities

• Answer everyday questions from team members about office and IT, ensuring quick, informed responses.
• Manage paperwork: open mail, scan invoices, upload to folders, verify receipts.
• Run office basics: order food/materials and maintain ambiance; improve processes where possible.
• Onboard and offboard Wingtranauts: distribute keys, setup workstations, prepare merch.
• Manage stock of internal and external merch items.

Skills

Office management

Administrative tasks

Event management

Tools

MS Office

Job description

Join the Wingtra team and become part of this venture-backed robotics scaleup with a global and international team of 120+ dedicated Wingtranauts who want to see their actions have a positive and lasting impact on the world. Founded more than 9 years ago at ETH Zurich, Europe's leading robotics university, our goal is to build the best aerial robots to digitize the world at the push of a button and set the basis for faster and better decisions. Wingtra provides efficient and reliable data solutions to a variety of industries ranging from mining, construction and agriculture to humanitarian organizations, environmentalists and wildlife monitoring groups.

Responsibilities

• Answer the everyday questions.You handle basic inquiries from team members on behalf of Wingtra, like office and IT equipment and mail, so people get a quick answer from someone who knows.
• Keep the paperwork moving.You open the mail, scan invoices and upload them to the right folder. You also check receipts.
• Run the office basics.You order food and materials and look after the ambiance and the goodies. You're free to improve how it all works.
• Welcome new Wingtranauts.You support onboarding and offboarding: handing out office keys, setting up the workstation and preparing merch for new starters.
• Look after the merch.You manage the stock of internal and external merch products.
• Bring people together.You support company-wide events and initiatives and liaise with colleagues abroad.
• Organize external events.You plan two to three events a year.
• Support the team day to day.You help Wingtranauts with administrative and logistic work as it comes up.
• Grow into more. If performance and time allow, you take on more advanced tasks and complex projects.

Requirements

• You have 1-2 years of experience in administrative work, office management and/or event management.
• You're in the office at least three days a week, Friday afternoon is a must.
• You're business fluent in English and German.
• You're reliable, well-organised and diligent, and you follow processes and instructions with care.
• You take responsibility and spot what needs doing, from a tidy office to a missing supply, so everyone has a good place to work.
• You're comfortable with IT tools.
• You enjoy steady contact with Wingtranauts and business partners, and you bring a positive, get-things-done attitude

We offer

• Young and dynamic team
• Party time job (40 to 50%) with flexible working hours
• Gaining experience and personal development in an innovative company
• Free snacks, a ping-pong table and lots of enthusiastic Wingtranauts

If you enjoy teamwork more than being the individual superhero, and if you thrive in a feedback-driven culture and an exciting, unconventional yet structured and progressive scale-up environment, we would love to hear from you.