Business and Office Administrator (40-50%)

Wingtra AG; Zürich; Presencial; CHF 28.000 - 42.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Young and dynamic team

Party time job (40 to 50%) with flexib

Gaining experience and personal dev in

Free snacks, ping-pong table and Wing

Descripción de la vacante

Wingtra AG is seeking an Office & Administration Coordinator to keep the Zurich office running smoothly and support events and onboarding. You will handle daily inquiries, paperwork, stock of merch, and supplier coordination while ensuring a welcoming environment for Wingtranauts and partners.

The role is part-time (40–50%), with flexible hours and the opportunity to grow into more responsibilities within a dynamic robotics scale-up. Office presence is required several days a week.

Formación

• 1–2 years of experience in administrative work, office management or event management.
• Office presence at least three days per week; Friday afternoon required.
• Business fluency in English and German.
• Reliable, well-organized and diligent with processes and instructions.

Responsabilidades

• Answer everyday questions from team members about office and IT equipment, mail and inquiries.
• Process paperwork: open mail, scan invoices and upload to folders; check receipts.
• Run office basics: order food/materials and manage ambiance and goodies; improve workflows.
• Welcome new Wingtranauts: onboarding, keys, workstation setup and merch prep.
• Manage stock of internal and external merch products.
• Support company-wide events and liaise with colleagues abroad.
• Plan two to three external events per year.
• Provide day-to-day administrative and logistical support to the team.
• Grow into more advanced tasks and projects as time allows.

Conocimientos

Administrative support

English fluency

German fluency

Organizational skills

Event coordination

Herramientas

Office software

IT tools

Descripción del empleo

Join the Wingtra team and become part of this venture-backed robotics scaleup with a global and international team of 120+ dedicated Wingtranauts who want to see their actions have a positive and lasting impact on the world. Founded more than 9 years ago at ETH Zurich, Europe's leading robotics university, our goal is to build the best aerial robots to digitize the world at the push of a button and set the basis for faster and better decisions. Wingtra provides efficient and reliable data solutions to a variety of industries ranging from mining, construction and agriculture to humanitarian organizations, environmentalists and wildlife monitoring groups.

You keep the office running and make sure Wingtra stays a great place to work. Your days mix administrative work, office management and event organizing. You bring an organized, hands-on approach, look after the ambiance, the goodies and the events, and get the chance to keep improving them. You're also the first point of contact for Wingtranauts and business partners on anything to do with administration and the office.

Responsibilities

• Answer the everyday questions.You handle basic inquiries from team members on behalf of Wingtra, like office and IT equipment and mail, so people get a quick answer from someone who knows.
• Keep the paperwork moving.You open the mail, scan invoices and upload them to the right folder. You also check receipts.
• Run the office basics.You order food and materials and look after the ambiance and the goodies. You're free to improve how it all works.
• Welcome new Wingtranauts.You support onboarding and offboarding: handing out office keys, setting up the workstation and preparing merch for new starters.
• Look after the merch.You manage the stock of internal and external merch products.
• Bring people together.You support company-wide events and initiatives and liaise with colleagues abroad.
• Organize external events.You plan two to three events a year.
• Support the team day to day.You help Wingtranauts with administrative and logistic work as it comes up.
• Grow into more. If performance and time allow, you take on more advanced tasks and complex projects.

Requirements

• You have 1-2 years of experience in administrative work, office management and/or event management.
• You're in the office at least three days a week, Friday afternoon is a must.
• You're business fluent in English and German.
• You're reliable, well-organized and diligent, and you follow processes and instructions with care.
• You take responsibility and spot what needs doing, from a tidy office to a missing supply, so everyone has a good place to work.
• You're comfortable with IT tools.
• You enjoy steady contact with Wingtranauts and business partners, and you bring a positive, get-things-done attitude

We offer

• Young and dynamic team
• Party time job (40 to 50%) with flexible working hours
• Gaining experience and personal development in an innovative company
• Free snacks, a ping-pong table and lots of enthusiastic Wingtranauts ;-)

If you enjoy teamwork more than being the individual superhero, and if you thrive in a feedback-driven culture and an exciting, unconventional yet structured and progressive scale-up environment, we would love to hear from you.