Senior Specialist Project Planning & Scheduling (m/w/d)

Exyte; Zürich; On-site; CHF 120,000 - 180,000; Full time

Job summary

Exyte seeks an Expert Planning & Project Controls professional to act as a central PMO across projects, overseeing scheduling, cost control, and document management. This role ensures transparency, structure, and efficiency in project execution and serves as a primary interface between project teams, clients, and internal stakeholders.

Responsibilities include maintaining integrated schedules with Primavera P6 and MS Project, driving cost control, SAP invoicing, and document lifecycle

Qualifications

• Several years of experience in Project Controls within complex EPC, infrastructure, or construction projects.
• Strong expertise in project scheduling (Primavera P6 / MS Project) and cost controlling.
• Experience with SAP and document management tools (SharePoint).
• Structured, analytical, and solution-oriented working style.
• Ability to manage multiple project dimensions simultaneously.
• Excellent communication skills and strong stakeholder management capabilities.
• High level of accountability, reliability, and ownership.
• Fluency in both German and English.
• Willingness to travel throughout Switzerland.

Responsibilities

• Develop and maintain integrated project schedules using Primavera P6 and MS Project, and monitor overall project progress
• Collaborate closely with Project Management, Engineering, and other stakeholders to ensure alignment of schedules, scope, and deliverables
• Analyze schedule deviations and develop and implement appropriate corrective actions to ensure milestone achievement
• Take ownership of project cost controlling within the Exyte scope, including forecasting, resource planning, and P&L tracking
• Manage scope changes, assess their commercial impact, and ensure transparent cost reporting
• Process and track invoices and perform cost controlling activities in SAP
• Serve as the primary point of contact for clients on all cost-related matters, including reporting and performance updates
• Manage and further develop document management systems (e.g., SharePoint), including structure, access management, and user support
• Ensure the complete document lifecycle is maintained, including version control, metadata management, workflows, and compliance with project and regulatory requirements

Skills

Project Controls

Scheduling

Cost controlling

Stakeholder management

Communication

Travel readiness

Tools

Primavera P6

MS Project

SAP

SharePoint

Job description

Discover your exciting role

The Expert Planning & Project Controls acts as a central PMO function within projects, responsible for the integrated management of scheduling, cost control, and document management. The role ensures transparency, structure, and efficiency in project execution and serves as a key interface between project teams, clients, and internal stakeholders.

Explore your tasks and responsibilities

• Develop and maintain integrated project schedules using Primavera P6 and MS Project, and monitor overall project progress
• Collaborate closely with Project Management, Engineering, and other stakeholders to ensure alignment of schedules, scope, and deliverables
• Analyze schedule deviations and develop and implement appropriate corrective actions to ensure milestone achievement
• Take ownership of project cost controlling within the Exyte scope, including forecasting, resource planning, and P&L tracking
• Manage scope changes, assess their commercial impact, and ensure transparent cost reporting.
• Process and track invoices and perform cost controlling activities in SAP
• Serve as the primary point of contact for clients on all cost-related matters, including reporting and performance updates
• Manage and further develop document management systems (e.g., SharePoint), including structure, access management, and user support
• Ensure the complete document lifecycle is maintained, including version control, metadata management, workflows, and compliance with project and regulatory requirements

Show your expertise

• Several years of experience in Project Controls within complex EPC, infrastructure, or construction projects
• Strong expertise in project scheduling (Primavera P6 / MS Project) and cost controlling
• Experience with SAP and document management tools (e.g., SharePoint)
• Structured, analytical, and solution-oriented working style
• Ability to manage multiple project dimensions simultaneously
• Excellent communication skills and strong stakeholder management capabilities
• High level of accountability, reliability, and ownership
• Fluency in both German and English
• Willingness to travel throughout Switzerland

Delia Weber contact: [e-mail].