Senior Medical Administrator — Clinic & Schedule Coordination

The Kusnacht Practice AG; Zollikon; On-site; CHF 90,000 - 125,000; Full time

Job summary

The Kusnacht Practice AG is seeking a Senior Medical Administrator to provide dedicated administrative and operational support to the Internal Medicine Team in a high-end clinical environment.

You will coordinate physician calendars, client appointments, and medical documentation while ensuring compliance, confidentiality, and timely follow-through. Fluency in German and English is required, with willingness to work Saturdays and operate therapeutic devices. Eligible to work in Switzerland.

Qualifications

• Completed medical education (e.g., MPA, Pflegefachperson HF, or equivalent).
• 2-5 years' experience in medical administration, coordination, or operational support.
• Strong administrative, organizational, and attention-to-detail skills.
• Fluency in German (C1) and English (spoken and written).

Responsibilities

• Manage Internal Medicine physicians' calendars and client appointments; coordinate external exams.
• Add, cancel and reschedule appointments with required prep time for physicians.
• Identify scheduling conflicts and ensure timely resolution.
• Prepare for daily team huddles by reviewing appointments and actions.
• Coordinate admin requests from Internal Medicine physicians and external providers.
• Act as central administrative coordination point between the Internal Medicine Team and stakeholders.
• Ensure timely communication on scheduling and admin matters.
• Coordinate discharge reports and medical documentation; check for completeness and store in E-PAT.
• Monitor doctors' monthly expenses and onboarding processes for new staff.
• Provide day-to-day admin support and maintain operational continuity during absences.

Skills

Administrative skills

Organizational skills

Attention to detail

German proficiency

English proficiency

Education

Medical education (MPA/HF)

Tools

MS Office

Teams

SharePoint

E-PAT

Job description

The Kusnacht Practice AG is seeking a Senior Medical Administrator to provide dedicated administrative and operational support to the Internal Medicine Team in a high-end clinical environment.

You will coordinate physician calendars, client appointments, and medical documentation while ensuring compliance, confidentiality, and timely follow-through. Fluency in German and English is required, with willingness to work Saturdays and operate therapeutic devices. Eligible to work in Switzerland.