Remote Executive Assistant: Luxury Travel & VIP Coordination

ACS Group; Zürich; Remote; CHF 120,000 - 180,000; Full time

Benefits offered by this job

Remote work

Global travel opportunities

Rotational schedule

Travel opportunities

Professional exposure

Job summary

ACS Group is seeking an experienced Executive Assistant to join our Travel & Lifestyle team. The role centers on executive support, coordinating international travel, and delivering exceptional service across hotels, airlines, and premium providers worldwide.

You will manage complex schedules, arrange private aviation, and liaise with VIP services to create seamless itineraries for executives and guests in a fast-paced, international environment. Remote flexibility is offered.

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
• Experience organizing international travel; exposure to private aviation, VIP airport services, or GDS platforms is a strong advantage.
• Willingness to travel internationally and accompany executives when required.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, negotiation, and problem-solving abilities.
• Exceptional attention to detail and the ability to anticipate needs before they arise.
• A proactive, service-oriented mindset and the ability to remain calm under pressure.
• High standards of professionalism, discretion and confidentiality.

Responsibilities

• Executive & Travel Support: Provide day-to-day support to executives and their guests, focusing on international travel including hotels, flights, private charters, transfers and activities.
• Aviation & VIP Airport Services: Coordinate private aviation requests, VIP airport services, and meet-and-greet arrangements; verify travel documentation.
• Calendar, Logistics & Coordination: Maintain travel calendars, arrange ground transport, accommodation and travel for staff and guests; manage insurance and schedules.
• Administration & Financial Coordination: Maintain records, review invoices and payments, monitor cancellation policies and reservation holds.
• Team Collaboration & Communication: Communicate across shifts and departments to ensure seamless service and continuity of support.

Skills

Executive support

Travel coordination

Private aviation coordination

GDS platforms

Negotiation

Discretion & confidentiality

Communication

Tools

GDS platforms

Job description

ACS Group is seeking an experienced Executive Assistant to join our Travel & Lifestyle team. The role centers on executive support, coordinating international travel, and delivering exceptional service across hotels, airlines, and premium providers worldwide.

You will manage complex schedules, arrange private aviation, and liaise with VIP services to create seamless itineraries for executives and guests in a fast-paced, international environment. Remote flexibility is offered.