Procurement Assistant

Big Science Sweden; Genf; Hybrid; CHF 45.000 - 59.000; Vollzeit

Zusammenfassung

The Procurement and Industrial Services Group (PI) at CERN is seeking a professional to process, place, and follow up on purchase orders up to 3 000 CHF while ensuring compliance with CERN Procurement Rules. You will request quotations, conduct comparative analyses, and negotiate terms to support cost-effective purchasing decisions.

You will liaise with suppliers and technical officers to resolve issues, delays, and discrepancies, and you will maintain strong relationships with internal and

Qualifikationen

• Process, place, and follow up on purchase orders.
• Request quotations from suppliers and conduct comparative analysis.
• Negotiate commercial terms including payment terms and delivery schedules.
• Liaise with suppliers to resolve delivery delays and invoicing issues.
• Collaborate with technical officers to resolve discrepancies during PO processing.

Aufgaben

• Build and maintain relationships with internal and external stakeholders to ensure efficient procurement operations.
• Provide support to suppliers through CERN's supplier database / eProcurement.

Kenntnisse

Purchase orders

Quotations analysis

Negotiation

Supplier liaison

Stakeholder management

Tools

eProcurement system

Jobbeschreibung

You will join the Procurement and Industrial Services Group (PI), the central unit responsible for procuring all supplies and services for the organisation, ensuring that the specified and contractual technical, delivery and performance requirements are met at the lowest possible overall cost whilst achieving balanced industrial returns for CERN Member States and respecting CERN Procurement Rules.

Your responsibilities

• Process, place, and follow up on purchase orders up to 3 000 CHF, ensuring compliance with CERN's Procurement Rules.
• Request quotations from suppliers and conduct comparative analysis of offers received, supporting sound and cost-effective purchasing decisions.
• Negotiate commercial terms: payment terms, delivery schedule and transport conditions, and general conditions.
• Liaise with suppliers to resolve delivery delays, non-conformities, purchase order amendments and invoicing issues.
• Liaise with technical officers to resolve discrepancies, inconsistencies, and operational issues arising during/ post purchase order processing, ensuring timely and accurate resolution.
• Build and maintain strong relationships with internal and external stakeholders to ensure efficient procurement operations.
• Provide direct support to suppliers throughout the registration process in CERN's supplier database / eProcurement, ensuring the accurate verification, maintenance, and completeness of supplier records.