Global Procurement Assistant - Supplier & PO Specialist

CERN; Genf; Hybrid; CHF 59,000 - 65,000; Full time

Benefits offered by this job

Stipend CHF 5266/5793 per month

30 days paid leave

Health insurance

Pension Fund

Relocation package

Language training

Job summary

CERN is seeking a Procurement Support Officer within the PI group to process purchase orders up to 3 000 CHF, solicit quotations, and analyze offers to ensure cost-effective purchasing for the organisation.

You will negotiate terms, coordinate with suppliers and technical officers, and maintain supplier records in CERN's eProcurement system, contributing to efficient procurement operations in a diverse, international environment.

Qualifications

• Experience or exposure to procurement, purchasing, or contract administration (through studies, internships, or initial work experience).
• Prior exposure to an international and multicultural working environment.

Responsibilities

• Process, place, and follow up on purchase orders up to 3 000 CHF, ensuring compliance with CERN's Procurement Rules.
• Request quotations from suppliers and conduct comparative analysis of offers received, supporting sound and cost-effective purchasing decisions.
• Negotiate commercial terms: payment terms, delivery schedule and transport conditions, and general conditions.
• Liaise with suppliers to resolve delivery delays, non-conformities, purchase order amendments and invoicing issues.
• Liaise with technical officers to resolve discrepancies, inconsistencies, and operational issues arising during/ post purchase order processing, ensuring timely and accurate resolution.
• Build and maintain strong relationships with internal and external stakeholders to ensure efficient procurement operations.
• Provide direct support to suppliers throughout the registration process in CERN's supplier database / eProcurement, ensuring the accurate verification, maintenance, and completeness of supplier records.

Skills

Excellent communication

Attention to detail

English (written & spoken)

French learning

Education

Bachelor's or Master's degree

Job description

CERN is seeking a Procurement Support Officer within the PI group to process purchase orders up to 3 000 CHF, solicit quotations, and analyze offers to ensure cost-effective purchasing for the organisation.

You will negotiate terms, coordinate with suppliers and technical officers, and maintain supplier records in CERN's eProcurement system, contributing to efficient procurement operations in a diverse, international environment.