PMO Support Analyst, Carve-Out Programme Life Sciences & Healthcare · Geneva ·

Helvetic Payroll; Basel; Hybride; CHF 90 000 - 120 000; Plein temps

Résumé du poste

Helvetic Payroll in Basel, Switzerland, seeks an experienced PMO Support Analyst to back a large-scale transformation and carve-out programme in an international business environment. The role provides operational and coordination support to the Programme Management Office and newly onboarded Project Managers, contributing to governance, reporting, planning, RAID management, and financial tracking.

This temporary assignment requires someone who can become operational quickly after onboarding;

Qualifications

• Multiple years of PMO, programme coordination or project support experience.
• Experience supporting multiple Project Managers or workstreams.
• Desirable experience in complex transformation, separation or carve-out programmes.
• Strong knowledge of governance, reporting, planning and RAID management.
• Experience creating dashboards and status reports.
• Good financial and resource tracking knowledge.
• Excellent organizational and coordination skills.
• Ability to work independently and become operational quickly.
• Strong communication and stakeholder management skills.
• Fluent English; German language skills are a plus.

Responsabilités

• Support governance activities, including steering committees, boards and workstream meetings.
• Prepare agendas, presentations, minutes and action logs; consolidate status reports and dashboards.
• Track decisions and follow up on actions; assist with leadership briefings and presentations.
• Coordinate planning across multiple workstreams; maintain integrated plans and milestones.
• Monitor progress against deliverables; escalate delays, risks and dependencies.
• Maintain RAID logs and support risk identification, assessment and mitigation.
• Support stakeholder engagement and programme communications.
• Assist with budget and financial tracking; maintain resource plans and onboarding/offboarding records.
• Ensure documentation is accurate, up-to-date and accessible; support quality management.

Connaissances

PMO experience

Programme coordination

Project support

Governance & reporting

RAID management

Stakeholder management

Dashboard reporting

Budget tracking

Organizational skills

Independent worker

English fluency

German language

Description du poste

• Location: Basel, Switzerland

• Working model: Hybrid, with three days per week on site

• Start date: 9 November 2026

• Initial duration: 2 months. Possible extension, depending on business requirements

About the assignment

We are looking for an experienced PMO Support Analyst to support a large-scale transformation and carve-out programme in an international business environment.

The role will provide operational and coordination support to the Programme Management Office and newly onboarded Project Managers. The successful candidate will contribute to programme governance, reporting, planning, RAID management, stakeholder coordination and financial tracking.

This is a temporary assignment requiring someone who can become operational after a short onboarding period. Previous experience in carve-out or separation programmes would be a strong advantage.

Key responsibilities

Programme governance and reporting

• Support programme governance activities, including steering committees, programme boards and workstream meetings;

• Prepare meeting agendas, presentations, minutes and action logs;

• Consolidate programme status reports, dashboards and management updates;

• Track key decisions and follow up on agreed actions;

• Support the preparation of leadership briefings and presentations.

Planning and coordination

• Coordinate planning activities across multiple workstreams;

• Maintain integrated programme plans, milestones and dependency trackers;

• Monitor progress against key deliverables;

• Identify and escalatE delays, risks and dependencies;

• Facilitate communication and alignment between workstream leads and Project Managers.

RAID management

• Maintain Risk, Assumption, Issue and Dependency logs;

• Support risk identification, assessment and mitigation activities;

• Track the resolution of programme issues;

• Highlight emerging risks and areas requiring attention;

• Prepare regular RAID updates for programme leadership.

Stakeholder and communications support

• Support stakeholder engagement and programme communication activities;

• Coordinate programme-wide updates and communications;

• Ensure consistency of information across programme functions;

• Assist with the preparation of internal presentations and communication materials.

Financial and resource tracking

• Support programme budget and financial tracking activities;

• Monitor programme expenditure and assist with reporting;

• Maintain resource plans and onboarding or offboarding records;

• Support the coordination of resources across workstreams.

Documentation and quality management

• Maintain programme documentation and repository structures;

• Ensure that project information is accurate, up to date and easily accessible;

• Support adherence to programme governance standards and methodologies;

• Contribute to quality assurance activities;

• Promote effective PMO and programme management practices.

Required profile

• Several years of experience in PMO, programme coordination or project support roles;

• Experience supporting multiple Project Managers or workstreams;

• Previous experience in a complex transformation, separation or carve-out programme is highly desirable;

• Strong knowledge of programme governance, reporting, planning and RAID management;

• Experience preparing dashboards, status reports, presentations and action logs;

• Good understanding of financial and resource tracking;

• Excellent organisational and coordination skills;

• Ability to work independently and become operational quickly;

• Strong communication and stakeholder management skills;

• Proficiency in standard project management and reporting tools;

• Fluent English. German would be an advantage.