Part-Time Front Desk & Facilities Administrator

Salve.Inno Consulting; Lausanne; Vor Ort; CHF 36.000 - 58.000; Teilzeit

Benefits dieser Stelle

Health insurance contribution

Zusammenfassung

Salve.Inno Consulting in Lausanne, Switzerland, seeks a versatile General Services & Reception Administrator for a 60% part-time, 12-month fixed-term contract. You will coordinate general office services, support reception during lunchtimes and absences, liaise with international stakeholders, and ensure smooth day-to-day operations.

The role emphasizes reliability, flexibility, and excellent customer service, with afternoon hours and an international, professional environment.

Qualifikationen

• Previous experience in administration, office management, reception, facilities or general services.
• Fluent French and English, both used daily.
• Strong customer-service and service-oriented mindset.
• Professional and polished presentation, particularly when welcoming external visitors.
• Reliable, mature and able to work independently.
• Highly organised with strong attention to detail.
• Comfortable coordinating multiple administrative and operational activities.
• Proactive and flexible approach to changing operational requirements.
• Comfortable liaising with internal teams, suppliers and international stakeholders.
• Availability to provide additional coverage when colleagues are absent.

Aufgaben

• Coordinate general administrative and office-service activities.
• Liaise with international stakeholders to ensure appropriate follow-up of orders.
• Coordinate incoming and outgoing mail, parcels and shipments.
• Prepare and coordinate customs documentation.
• Monitor office, stationery and cafeteria supplies and arrange replenishment when required.
• Review supplier invoices and ensure appropriate administrative follow-up.
• Liaise with external service providers in collaboration with the Head of Facilities.
• Provide general administrative support to the wider team.
• Act as a back-up receptionist, welcoming visitors and serving as a professional first point of contact.
• Answer incoming calls through a multi-line switchboard and provide general information.
• Maintain reception and visitor-facing information as required.
• Support the organisation of corporate events and employee gatherings.
• Provide additional reception coverage during holidays and periods of absence.

Kenntnisse

Bilingual French/English

Customer-service mindset

Professional presentation

Highly organised

Independent working

Proactive

Jobbeschreibung

Salve.Inno Consulting in Lausanne, Switzerland, seeks a versatile General Services & Reception Administrator for a 60% part-time, 12-month fixed-term contract. You will coordinate general office services, support reception during lunchtimes and absences, liaise with international stakeholders, and ensure smooth day-to-day operations.

The role emphasizes reliability, flexibility, and excellent customer service, with afternoon hours and an international, professional environment.