Office Operations Lead: Events, Travel & Logistics

Ignite Next GmbH; Lausanne; Hybrid; CHF 70.000 - 100.000; Vollzeit

Zusammenfassung

Corintis is seeking an Office Operations Coordinator to join our Lausanne office on-site. You’ll own the office experience, support operations, and handle events, travel, vendor relations, and more to keep the workplace running smoothly.

You’ll coordinate office moves, manage scheduling, and support executives with daily administrative needs, ensuring a high level of service for employees and visitors in a dynamic, team‑oriented environment.

Qualifikationen

• 5+ years of experience in workplace management, executive assistance, or event coordination.
• Strong organizational skills and attention to detail.
• Hands-on approach and willingness to assist with small tasks.
• Customer-centric service mindset.
• Ability to manage travel, vendor relations, and events.
• Excellent communication with internal teams and external partners.
• Adaptability in a fast-paced environment.

Aufgaben

• Admin & Office Logistics: Oversee day-to-day office functions, including managing office supplies, food orders and vendor coordination.
• Office Moves and Logistics: Lead and manage all aspects of office relocations and improvements, from coordinating with vendors to ensuring a seamless transition.
• Executive Assistance: Support high-level executives with daily administrative needs, such as scheduling board meetings, vendor and investor meetings and handling emails.
• Event & Conference Coordination: Organize and execute internal and external company events across multiple regions, from internal team events to managing full conference attendance.
• Travel and Scheduling Support: Manage travel arrangements for executive business trips, including flights, hotels, and transportation.
• Visitor and Office Support: Be the welcoming face of the office for visiting guests, including partners and journalists.
• External Communication & Logistics: Be the point of contact for external vendors, contractors, and partners; manage deliveries.
• Leading Operational Projects: Lead cross-functional projects to improve office operations.

Kenntnisse

Office Management

Executive Support

Event Coordination

Travel Arrangements

Vendor Management

Strong Communi­cation

Multitasking

Adaptability

Jobbeschreibung

Corintis is seeking an Office Operations Coordinator to join our Lausanne office on-site. You’ll own the office experience, support operations, and handle events, travel, vendor relations, and more to keep the workplace running smoothly.

You’ll coordinate office moves, manage scheduling, and support executives with daily administrative needs, ensuring a high level of service for employees and visitors in a dynamic, team‑oriented environment.