Office Manager & Team Support 100%

Elea; Zürich; On-site; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Central Zurich location

Learning opportunities

Direct impact on mission

Job summary

elea Foundation for Ethics in Globalization, based in Zürich, seeks an entrepreneurial Office Manager & Team Support to ensure the smooth running of the office and to serve as the central contact for the team on organizational matters. You will oversee office operations, facilities, and coordinate events for the team and investors.

You will lead the Office Assistant team, manage travel, onboarding, and liaise with external service providers.

Qualifications

• Commercial apprenticeship with further qualification or comparable degree.
• Several years of experience in office management and/or team-assistance.
• Experience leading or coordinating a small team is advantageous.
• Fluent in English; French is a plus.
• Strong MS Office skills and comfort with modern collaboration tools.
• Proactive, structured, independent working style with high attention to detail.
• Professional and discreet handling of confidential information.

Responsibilities

• Manage office operations, reception, mail, supplies, kitchen, and infrastructure.
• Lead Office Assistant team and coordinate day-to-day tasks.
• Manage travel bookings, guest hospitality, meetings, and catering.
• Plan and run internal team events and support investor events with the team.
• Provide administrative support for HR and Finance including onboarding and invoicing.

Skills

MS Office

English proficiency

Team coordination

Attention to detail

Education

Commercial apprenticeship or equivalent degree

Job description

This job posting was published here directly by one of our clients. The State Secretariat for Economic Affairs has no control over its content or quality.

Office Manager & Team Support 100%

elea Foundation for Ethics in Globalization Vacant since : 30.10.2026 8008 Zürich (ZH) 100% By agreement Permanent

Office Manager & Team Support 100%

elea fights absolute poverty with entrepreneurial means. As a professional and active philanthropic impact investor, elea supports impact enterprises and entrepreneurial organizations in countries of the Global South in achieving sustainable and measurable results. We are a small, committed team that cares deeply about what we do - and we are looking for an entrepreneurial, hands‑on, and organized individual to join us as

Office Manager & Team Support 100%

About the role

As Office Manager & Team Support, you keep the elea office running smoothly and are the central point of contact for the team in all organizational and administrative matters. You hold overall responsibility for office management and infrastructure, lead a small team, and coordinate team and investor-related events. You will shape this role from the day-to-day running of the office to coordinating and leading office and team support.

Your core responsibilities

• Overall responsibility for the smooth running of the elea office reception, correspondence and mail, supplies, kitchen, and general infrastructure
• Building and facility management: access control, furniture signage, coordination of the cleaning team, subtenants, and liaison with the landlord and external service providers
• Functional and organizational leadership of the Office Assistant team, including prioritizing and coordinating day-to-day tasks
• Travel coordination and guest hospitality, including travel booking, and meeting room and catering arrangements
• Planning and running internal team events (e.g. team retreats) and supporting investor events, in coordination with other team members
• Administrative support for HR and Finance – from recruiting logistics and onboarding new colleagues to invoice, expense, and credit-card reconciliation

What we would like to see

• Commercial apprenticeship with further qualification, or a comparable degree
• Several years of experience in office management and/or a team-assistance role, ideally in an international, philanthropic, or service industry environment
• Initial experience in leading or coordinating a small team is an advantage
• Confident command of and English, written and spoken; French is an asset
• Very good MS Office skills and a strong affinity for modern collaboration and office tools
• Proactive, structured, and independent working style, with a hands‑on mentality and high attention to detail
• A professional and friendly manner with internal and external stakeholders, and discretion in handling confidential information

What we offer

• A highly committed and entrepreneurial team driven by a shared mission to fight absolute poverty
• A central role with broad exposure across the organization and direct contribution to how we operate and grow
• Access to state-of-the-art technology and personal development and learning opportunities beyond your core responsibilities
• A modern, centrally located workplace in the heart of Zurich

We look forward to getting to know you.

elea is an equal-opportunity employer and welcomes applicants of all races, religious affiliations, orientations, and gender identifications.

• elea Foundation for Ethics in Globalization
  Wiesenstrasse 7
  8008 Zürich

• Work location 8008 Zürich (ZH)
• Workload 100%
• Employment start By agreement
• Employment duration Permanent
• By online Online form