Office Manager (Part-Time)

KAYAK; Zürich; On-site; CHF 41,000 - 52,000; Part time

Benefits offered by this job

5 weeks paid vacation

Company-paid wellbeing measures

No-meeting Fridays

Lunch & snacks provision

Birthday day off

Employee events & socials

Travel/discounts

Pension contributions

Hydration & health benefits

Paid parental leave

HeadSpace subscription

Therapy sessions

Job summary

KAYAK in Zurich is seeking a part-time Office Manager (24 hours) to create an exceptional in-office experience. You will drive daily operations, assist onboarding, and coordinate events while ensuring smooth collaboration with Real Estate and IT teams.

Fluent German (Swiss German) and English are required, with strong organizational and communication skills. This role is onsite in our Zurich office and reports to the Workplace Experience Team Lead (Berlin).

Qualifications

• Proactive, highly organized multitasker able to prioritise effectively.
• People-first mindset with excellent interpersonal skills and service orientation.
• Proven office/operations experience in a fast-paced environment.
• Strong verbal and written communication skills.
• Hands-on with time management and organizational abilities.
• Comfortable working onsite in Zurich.
• Proficient with Google Workspace, especially Sheets, and Slack.

Responsibilities

• Greet employees, visitors, candidates and vendors; build relationships to improve experience.
• Run daily office operations; manage spaces, furniture, upkeep and cleanliness.
• Coordinate budgets, supplies & vendors; handle procurement and invoices.
• Set up beverages, snacks, and lunches for the office.
• Plan and support micro-events, happy hours and on-site activities.
• Coordinate facilities & IT with Real Estate and IT on AV and tech needs.
• Assist onboarding of new hires with office tours and safety briefings.
• Drive local comms on Slack, intranet and screens.
• Organise office docs and storage; support Workplace Experience initiatives.

Skills

Multitasking

People-first

Office operations

Verbal & written comms

Time management

Onsite readiness

Google Workspace

Slack

Tools

Google Sheets

Slack

Google Workspace

Job description

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world's leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We're also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is at our core and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an Office Manager for our beautiful Zurich office to create exceptional in-office experiences that help teams connect and collaborate. As a member of the Global Workplace Experience team, you'll drive daily operations, first impressions for new hires, and engaging on-site events, shaping the small moments that boost engagement and productivity. If you love a fast-paced environment and running smooth, welcoming workplace environments and making meaningful impact on people experience, this role is for you.

This is a part-time role (24 hours) in our Zurich office

In this role, you will:

• Create a positive, inclusive workplace: greet employees, visitors, candidates and vendors; build relationships to understand needs and improve experience.

• Run daily office operations: perform daily walkthroughs, maintain shared spaces, manage furniture/equipment upkeep and cleanliness.

• Manage budgets, supplies & vendors: coordinate purchasing, inventory, vendor contracts, service coordination, and invoice

• processing.

• Set up and handle beverages, snacks, and lunches

• Work closely with the Social Committee to set up micro events, happy hours and events from concept to teardown.

• Facilities & IT partnership: coordinate with Real Estate on maintenance, lease/contract matters and with IT on onsite AV and tech needs.

• Help onboard new hires (office tours, local health & safety)

• Drive local communication on Slack, intranet and info screens

• Organize office documentation and storage, support global Workplace Experience initiatives, reporting, ad-hoc projects and admin tasks.

• This position reports to the Team Lead in Workplace Experience, based in Berlin.

Please apply if you:

• Are a proactive, highly organized multitasker who anticipates needs and prioritizes effectively.

• Have a people-first mindset with excellent interpersonal skills, friendly, professional, and service-oriented.

• Proven office/operations experience in a fast-paced environment.

• Solution-oriented and strong verbal and written communication.

• Hands-on and strong time management and organizational skills

• Comfortable working onsite

• Proficient with Google Workspace especially Google Sheets and Slack

• Experience coordinating events, catering and vendor relationships

• Familiarity with facilities and renovation coordination.

• Available to work in the office

• Swiss German and German speaker fluency with excellent English skills (must have)

Benefits & Perks

• 5 weeks paid vacation + a day off for your birthday

• Focus on mental health and well-being:

  • Company-paid therapy sessions through SpringHealth

  • Company-paid subscription to HeadSpace

  • Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)

• No meeting Fridays

• Paid parental leave

• Paid volunteer time

• Focus on your career growth:

  • Development Dollars

  • Leadership development

  • Access to thousands of on-demand e-learnings

• Travel Discounts

• Employee Resource Groups

• Social events & Thursday happy hours

• Free lunch 2 days per week

• Pension plan contributions

• Supplemental accident insurance

• Health insurance subsidy of 250 CHF per month

• Lunch Check Card of 180 CHF per month

• Profawo membership which is a non-profit organization dedicated to promoting the compatibility of family and work

Inclusion

At KAYAK, we want everyone to have the space to grow, share ideas and do great work. That's why we're focused on hiring the best talent from all walks of life and experiences, supporting them well and making sure no one feels like they have to fit a mold to belong here.

Need any adjustments for the interview, application or on the job? No problem - just give us a heads-up. We've got you.