Office & Finance Coordinator — Remote-Friendly

Bacula Systems SA; Yverdon-les-Bains; Hybrid; CHF 90.000 - 110.000; Vollzeit

Zusammenfassung

Bacula Systems SA in Switzerland is seeking an Office Administration & Finance Coordinator to support the smooth operation of our office and administrative activities.

This diverse role combines office administration, finance support, training and events, with remote working flexibility and opportunities to collaborate with international teams. Preference will be given to candidates in the Yverdon-les-Bains region to facilitate in-person meetings.

Qualifikationen

• Commercial diploma or equivalent professional experience.
• Experience in office administration, finance administration, bookkeeping support, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Advanced Excel skills and strong knowledge of Microsoft Office; experience with ERP systems, ideally Odoo.
• Fluent in English and French.
• Able to work independently and collaborate effectively in an international environment.
• Comfortable working remotely and independently, with accountability.

Aufgaben

• Coordinate daily office operations and administrative activities.
• Maintain employee records, staff profiles, and organizational data in Odoo.
• Record, monitor, and report employee vacation, leave, and absence balances in Odoo.
• Manage office supplies, service providers, and workplace resources.
• Prepare reports and provide administrative support to management and international stakeholders.
• Coordinate customer training sessions, meetings, and corporate events.
• Organize venues, travel, accommodation, catering, and related logistics.
• Manage registrations, communications, and training materials.
• Prepare customer invoices and monitor accounts receivable.
• Follow up on outstanding payments and maintain billing records.
• Review, verify, and process supplier invoices, expense claims, and supporting documentation.
• Assist with month-end and year-end accounting activities.
• Maintain accurate administrative and financial data in business systems.
• Prepare reports, analyses, and reconciliations.
• Support optimization, maintenance, and effective use of the Odoo ERP system to enhance operational efficiency and reporting accuracy.

Kenntnisse

Fluent English

Fluent French

Organizational skills

Advanced Excel

Ausbildung

Commercial Diploma or equivalent

Tools

Odoo ERP

ERP systems

Microsoft Office

Jobbeschreibung

Bacula Systems SA in Switzerland is seeking an Office Administration & Finance Coordinator to support the smooth operation of our office and administrative activities.

This diverse role combines office administration, finance support, training and events, with remote working flexibility and opportunities to collaborate with international teams. Preference will be given to candidates in the Yverdon-les-Bains region to facilitate in-person meetings.