Multilingual Office & Facilities Coordinator

Destinus; Payerne; On-site; CHF 60,000 - 80,000; Full time

Job summary

Destinus is seeking an Administrative Assistant in Payerne to keep offices and facilities running smoothly. You will manage supplies, organize meeting spaces, and support the Office Management team with daily tasks to create a welcoming, efficient work environment.

Fluency in English and French, plus a proactive, detail‑oriented mindset, are essential. The role is full‑time, Monday to Friday, with early start times to prepare spaces before staff arrive.

Qualifications

• Fluency in English and French, both written and spoken.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• A structured, detail-oriented approach to daily activities.
• A service-oriented, hands-on mindset with a willingness to support others.
• Basic knowledge of MS Office or Google Workspace.

Responsibilities

• Manage office inventory including snacks, beverages, supplies, and merchandise.
• Maintain kitchens on ground and upper floors; keep them clean and organized.
• Prepare and maintain meeting rooms for external visitors and meetings.
• Coordinate repairs and maintenance with external service providers such as Equans.
• Manage postal collections and drop-offs, including pickup notifications, letters, and parcels.
• Update and track office desk availability.
• Monitor staff refrigerator.
• Coordinate recycling processes for bottles and aluminium.
• Maintain stock of marketing materials.
• Welcome visitors and provide general assistance.
• Assist the Office Management team with ad hoc tasks.

Skills

Organizational skills

Time management

Fluent English

Fluent French

MS Office/Google Workspace

Attention to detail

Independent worker

Tools

MS Office

Google Workspace

Job description

Destinus is seeking an Administrative Assistant in Payerne to keep offices and facilities running smoothly. You will manage supplies, organize meeting spaces, and support the Office Management team with daily tasks to create a welcoming, efficient work environment.

Fluency in English and French, plus a proactive, detail‑oriented mindset, are essential. The role is full‑time, Monday to Friday, with early start times to prepare spaces before staff arrive.