Administration Assistant

Destinus; Payerne; On-site; CHF 55,000 - 75,000; Full time

Job summary

Destinus is seeking an Administrative Assistant in Payerne, Switzerland, to keep offices and production facilities running smoothly. The role emphasizes organizing supplies, coordinating spaces, and supporting daily operations to enable teams to focus on core tasks.

The position requires proactive, detail-oriented individuals who can manage multiple tasks, communicate effectively in English and French, and collaborate with external service providers while maintaining a welcoming environment.

Qualifications

• Strong organizational and time-management skills.
• Fluency in English and French.
• Knowledge of an additional European language is a plus.
• A high sense of responsibility and accountability.
• Ability to work independently and take initiative.
• Structured, detail-oriented approach to daily activities.
• Service-oriented, hands-on mindset.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office or Google Workspace.
• Internal training will be provided.

Responsibilities

• Manage office inventory and stock of snacks, beverages, supplies, and merch.
• Maintain kitchens and common areas, ensuring cleanliness and readiness.
• Prepare and maintain meeting rooms for internal and external meetings.
• Coordinate repairs and maintenance with external providers.
• Handle postal collections, deliveries, and parcel management.
• Track desk availability and update records.
• Monitor staff fridge and recycling processes.
• Manage stock of marketing materials.
• Welcome visitors and provide general assistance.
• Assist in assembling and setting up office furniture.
• Support Office Management with ad hoc tasks.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Initiative

Detail-oriented

Customer service mindset

Tools

MS Office

Google Workspace

Job description

About The Role

Imagine this. You are the person who keeps our offices and production facilities running smoothly, making sure our teams have everything they need to focus on what matters most. As an Administrative Assistant at Destinus, you will play an essential role in maintaining an organized, welcoming, and efficient workplace at our Payerne location.

From managing office supplies and preparing meeting spaces to coordinating daily operational needs, you will be a key part of creating an environment where people can do their best work. This is a hands-on role for someone who enjoys variety, takes initiative, and knows that even the smallest details make a big difference.

At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You Will Do

• Manage office inventory, ensuring sufficient stock of snacks, fruits, beverages, office supplies, and company merchandise.
• Keep ground and upper floor kitchens clean, organized, and ready for daily use.
• Prepare, organize, and maintain meeting rooms, including setups for external visitors and special meetings.
• Ensure common areas and corridors remain clear and well-maintained, coordinating repairs and maintenance with external service providers such as Equans.
• Manage postal collections and drop-offs, including pickup notifications, outgoing letters, and parcels.
• Update, manage, and track office desk availability.
• Monitor and maintain the staff refrigerator.
• Coordinate recycling processes, including bottles and aluminium.
• Manage and maintain the stock of marketing materials.
• Welcome visitors and provide general assistance to ensure a positive experience.
• Support the assembly and setup of office furniture when required.
• Assist the Office Management team with ad hoc administrative and operational tasks.

Working Schedule & Presence

• Full-time position, Monday to Friday (100%).
• Monday to Thursday, preferred start time of 7.30 AM to ensure kitchens and common areas are ready before employees arrive.
• Friday, flexible start time, typically around 8.00 AM.
• Physically check the secondary office 2 to 3 times per week to ensure everything is organized and running smoothly.

What You Will Need

• Strong organizational and time-management skills, with the ability to manage multiple tasks efficiently.
• Fluency in English and French, both written and spoken. Knowledge of an additional European language such as German, Italian, or Spanish is a strong plus.
• A high sense of responsibility and accountability.
• Ability to work independently, prioritize tasks, and take initiative.
• A structured, detail-oriented approach to daily activities.
• A service-oriented, hands-on mindset with a willingness to support others.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office or Google Workspace.
• Previous experience in an administrative or office support role is a plus, but not essential. Internal training will be provided.