Multilingual Front Desk & Admin Coordinator (PT)

Basilea Pharmaceutica International AG, Allschwil; Allschwil; On-site; CHF 42,000 - 66,000; Part time

Job summary

Basilea Pharmaceutica International AG is seeking a Front Desk Coordinator in Allschwil to manage reception, switchboard and front-desk tasks in a trilingual environment. The role includes visitor handling, mail processing, and support for Facility Management in a permanent, part-time arrangement.

The successful candidate will have a KV or equivalent qualification, strong German and English, and good French. Flexibility for 60%–80% workload and a collaborative team culture are offered.

Qualifications

• Commercial apprenticeship (KV) or similar customer-facing qualification.
• Very good German and English skills; French knowledge is beneficial.
• Independent, team-oriented with strong service mindset and discretion.

Responsibilities

• Manage the reception area and switchboard in German, English and French.
• Welcome external customers and visitors, handle related admin tasks and access control.
• Support Facility Management with mail processing and courier services.
• Order and manage office supplies and catering for meetings.
• Maintain pharmacovigilance messaging system procedures.
• Drive continuous improvement of customer satisfaction and service quality.
• Ensure a clean, organized and professional work environment.
• Assist other departments with visas and contract processing.

Skills

German language

English language

French language (basic)

Education

KV or equivalent service qualification

Tools

MS Office (Word, Excel)

Job description

Basilea Pharmaceutica International AG is seeking a Front Desk Coordinator in Allschwil to manage reception, switchboard and front-desk tasks in a trilingual environment. The role includes visitor handling, mail processing, and support for Facility Management in a permanent, part-time arrangement.

The successful candidate will have a KV or equivalent qualification, strong German and English, and good French. Flexibility for 60%–80% workload and a collaborative team culture are offered.