Manager Project Document Control (m/f/d)

Exyte GmbH; Basel; On-site; CHF 120,000 - 180,000; Full time

Job summary

Exyte, a global leader in engineering, procurement and construction, seeks an experienced Manager Project Document Control (m/f/d) for our Basel office to support challenging international projects.

You will own project document management throughout the lifecycle, lead document control activities with multidisciplinary teams, and ensure efficient creation, distribution, tracking and archiving of documentation, while maintaining DMS and supporting audits and handover.

Qualifications

• Experience in Document Control, Project Administration or Project Management in EPC/construction/pharma/industrial projects.
• Experience leading documentation or project coordination processes.
• Strong knowledge of document management systems and digital collaboration platforms.
• Structured, accurate and solution-oriented working style.
• High attention to quality; excellent organizational and communication skills.
• Fluent in German and English, both written and spoken.

Responsibilities

• Take ownership of project document management throughout the lifecycle.
• Lead and coordinate document control activities within multidisciplinary project teams.
• Ensure creation, review, distribution, tracking and archiving of project documentation.
• Manage documentation processes between Exyte, clients, suppliers and subcontractors.
• Maintain and monitor electronic document management systems (DMS).
• Ensure compliance with project-specific documentation standards, processes and quality requirements.
• Prepare reports, KPIs and status analyses related to document control progress.
• Support audits, inspections, final project documentation and handover to clients.
• Provide functional leadership and development support to Document Control team members within the project.

Skills

Document control leadership

Project administration

Communication skills

German language

English language

DMS knowledge

Digital collaboration platforms

Education

Degree in a relevant discipline or professional qualification

Tools

Document management systems

Digital collaboration platforms

Job description

Discover your exciting role

Exyte is a global leader in engineering, procurement and construction (EPC/EPCM) for state-of-the-art facilities in the pharmaceutical, biotechnology, semiconductor and high-tech industries. For our Basel office, we are looking for an experienced Manager Project Document Control (m/f/d) to support our challenging international projects.

Explore your tasks and responsibilities

• Take ownership of project document management throughout the entire project lifecycle


• Lead and coordinate document control activities within multidisciplinary project teams


• Ensure the efficient creation, review, distribution, tracking and archiving of project documentation


• Manage documentation processes between Exyte, clients, suppliers and subcontractors


• Maintain and monitor electronic document management systems (DMS)


• Ensure compliance with project-specific documentation standards, processes and quality requirements


• Prepare reports, KPIs and status analyses related to document control progress


• Support audits, inspections, final project documentation and handover to clients


• Provide functional leadership and development support to Document Control team members within the project

Show your expertise

• Degree in a relevant discipline or commercial/technical qualification with additional professional training


• Several years of experience in Document Control, Project Administration or Project Management, ideally within EPC, construction, pharmaceutical or industrial projects


• Experience leading documentation or project coordination processes


• Strong knowledge of document management systems and digital collaboration platforms


• Structured, accurate and solution-oriented working style


• High attention to quality and excellent organizational and communication skills


• Fluent in German and English, both written and spoken
  
  
  
  • Resilient and solution-oriented professional with the ability to maintain oversight in demanding and dynamic work environments
  
  
  • Comfortable coordinating multiple tasks, projects and priorities simultaneously while reliably meeting deadlines, quality standards and business objectives

Contact:

You want to be part of the Exyte team?

For further questions and information, please do not hesitate to contact Delia Weber via E-Mail at [e-mail].

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.