Senior Administrator - Business Development (m/f/d)

Exyte GmbH; Basel; On-site; CHF 110,000 - 140,000; Full time

Job summary

Exyte in Basel seeks a Senior Administrator Business Development to support the BD team in identifying, pursuing, and developing opportunities for pharma, biotech and high-tech projects. You will handle administrative, organizational, and coordination tasks ensuring inquiries, tenders, and internal processes run smoothly with stakeholders.

Required: several years in an administrative role within BD/Sales/Marketing or PM in engineering; fluent German and English (French/Italian a plus); strong MS

Qualifications

• Minimum several years of administrative experience in business development, sales, marketing, or project management.
• Completed commercial apprenticeship or degree in engineering, business administration, or related field.
• Proficient with Microsoft Office; CRM experience is a plus.

Responsibilities

• Provide executive support to the Vice President of BLS COE and the BD team.
• Coordinate proposals, customer meetings, and project data management.
• Prepare management reports, KPI analyses, and tender documents.
• Support market research and internal process improvements.

Skills

Office administration

Multi-tasking

Stakeholder coordination

Education

Commercial apprenticeship

Engineering/Business Administration degree

Tools

PowerPoint

Excel

Word

CRM systems

Job description

Discover your exciting role

At Exyte, we deliver some of the world's most complex projects for the pharmaceutical, biotechnology, and high-tech industries. As a Senior Administrator Business Development, you will support our Business Development team in the successful identification, pursuit, and development of new business opportunities.
In this diverse role, you will take ownership of administrative, organizational, and coordination activities, ensuring that customer inquiries, business development initiatives, tenders, and internal processes are managed efficiently and professionally. You will work closely with the Business Development team, Project Management, and various internal and external stakeholders.

Explore your tasks and responsibilities

Business Development Support

• Provide executive assistance to the Vice President of BLS COE
• Support the Business Development team with day-to-day administrative and operational activities
• Maintain and manage KPIs, customer contacts, and project data in relevant systems
• Assist in preparing customer presentations, management reports, and proposal documents
• Coordinate and follow up on internal approvals and authorization processes
• Organize meetings, workshops, customer events, and team activities
• Support market research activities and the preparation of business development information

Proposal and Customer Management

• Assist in the preparation and compilation of proposals, bids, and tender documentation
• Coordinate meetings and appointments with customers, partners, and internal departments
• Maintain and update customer and project information
• Support customer visits, trade fairs, conferences, and networking events
• Ensure structured documentation of all business development activities

Reporting and Process Improvement

• Prepare and maintain analyses, KPI reports, and status reports
• Support pipeline management and sales forecasting activities
• Monitor deadlines, milestones, and outstanding action itemsContribute to the continuous improvement and standardization of business development processes
• Assist in the preparation of management presentations and strategic analyses

Show your expertise

Demonstrate Your Expertise

• Completed commercial apprenticeship, or a degree in Engineering, Business Administration, or a related field; additional qualification as an Executive Assistant, Business Administrator, or a comparable certification is an advantage
• Several years of professional experience in an administrative role, ideally within Business Development, Sales, Marketing, or Project Management in an engineering environment
• Excellent knowledge of Microsoft Office applications, particularly PowerPoint, Excel, and Word
• Experience with CRM systems is an advantage
• Strong organizational skills and a structured approach to work
• High level of customer and service orientation, combined with professional communication skills
• Ability to coordinate multiple tasks simultaneously and effectively manage priorities
• Fluent German and English, both written and spoken; French and Italian language skills are considered a plus

Personal Competencies

• Proactive and self-driven approach to work
• Strong sense of ownership and accountability
• Excellent teamwork skills and a high level of discretion
• Professional demeanor when interacting with internal and external stakeholders
• Flexibility, resilience, and enthusiasm for working in a dynamic environment
• Strong quality focus and a meticulous working style

Contact:

For further questions and information, please do not hesitate to contact Delia Weber via E-Mail at [e-mail].