Global Regulatory Affairs Executive Assistant

BeOne Medicines USA; Basel; Sur place; CHF 102 000 - 127 000; Plein temps

Résumé du poste

BeOne Medicines USA is seeking an Executive Assistant to support the Europe and International Regulatory Affairs teams. The role covers calendar management, interview scheduling, travel coordination and broader administrative tasks across global partners.

The ideal candidate has excellent communication, discretion with confidential matters, and the ability to work independently in a fast-paced, multinational environment. English required; German or French a plus.

Qualifications

• Extensive experience in efficient multi-tasking between business partners and priorities.
• Experience in handling highly confidential matters with discretion and tenacity.
• Ability to work independently in a fast-paced environment.
• Strong organizational and communication skills.
• Positive can-do attitude with a sense of humor.
• Excellent written and verbal English; German and/or French a plus.

Responsabilités

• Manage Europe, APAC and New Market Regulatory meetings with invites, agendas, minutes, slides, recordings, and action items.
• Coordinate travel arrangements for Regulatory Affairs Europe and International leadership team members.
• Enter and submit expense reports for Regulatory Affairs Europe and International leadership team members.
• Day-to-day calendar management for Head of Regulatory Affairs Europe and International.
• Schedule candidate phone, video, and in-office interviews; coordinate onboarding schedules.
• Raising POs, invoice checking and contract approvals as required.
• Document management via DocuSign, obtain wet signatures and notarization when needed.
• Coordinate meetings across time zones and with local catering needs; liaise with Events planning/workplace services.

Connaissances

Multitasking

Discretion

Independent work

Organizational skills

Communication skills

English required

German or French

Outils

Microsoft Word

Excel

PowerPoint

SharePoint

Outlook

Description du poste

BeOne Medicines USA is seeking an Executive Assistant to support the Europe and International Regulatory Affairs teams. The role covers calendar management, interview scheduling, travel coordination and broader administrative tasks across global partners.

The ideal candidate has excellent communication, discretion with confidential matters, and the ability to work independently in a fast-paced, multinational environment. English required; German or French a plus.