Global Regulatory Affairs Executive Assistant

BeOne Medicines Ltd.; Basel; Sur place; CHF 102 000 - 127 000; Plein temps

Résumé du poste

BeOne Medicines in Basel is seeking an Executive Assistant, Regulatory Affairs to support the Europe and International Regulatory Affairs team with scheduling, travel coordination, interviews, and document management across time zones. You will manage calendars, organize meetings, and ensure smooth executive operations.

The role requires excellent communication, discretion with confidential matters, and the ability to build relationships across a growing, global organization.

Qualifications

• Extensive experience in efficient multi-tasking between business partners and priorities.
• Ability to work in a dynamic and fast-changing environment with discretion.
• Independent work style in a fast-paced setting and strong problem solving.
• Strong written and verbal English; German and/or French a plus.

Responsabilités

• Manage Europe, APAC and New Market Regulatory meetings with invites, agendas, minutes and action items.
• Coordinate travel for Regulatory Affairs Europe and International leadership team.
• Enter and submit expense reports and manage POs/invoices for RA teams.
• Schedule candidate interviews and plan initial schedules for new hires.
• Document management via DocuSign and notarization where required.
• Calendar management across time zones and organize off-site meetings.
• Liaise with GRA Executives and Senior Assistants to align administrative needs.
• Support events planning and general administrative tasks as assigned.

Connaissances

Multi-tasking

Organizational skills

Communication skills

Discretion

Outils

MS Word

Excel

PowerPoint

SharePoint

Outlook

Description du poste

BeOne Medicines in Basel is seeking an Executive Assistant, Regulatory Affairs to support the Europe and International Regulatory Affairs team with scheduling, travel coordination, interviews, and document management across time zones. You will manage calendars, organize meetings, and ensure smooth executive operations.

The role requires excellent communication, discretion with confidential matters, and the ability to build relationships across a growing, global organization.