Executive Assistant, Regulatory Affairs — Global

BeiGene; Basel; On-site; CHF 102,000 - 127,000; Full time

Job summary

BeOne is seeking an Executive Assistant to support the Europe and International Regulatory Affairs team in Basel, Switzerland. You will manage complex calendars, coordinate interviews, travel, and meetings across multiple time zones, and handle expense reports and contract workflow.

Ideal candidates will have strong English, excellent organizational skills, and the ability to work independently in a fast-paced, confidential environment. German or French language skills are a plus.

Qualifications

• Extensive experience in efficient multi-tasking between business partners and priorities.
• Strong organizational and communication skills, team-oriented philosophy and problem-solving.
• English mandatory; German and/or French a plus.

Responsibilities

• Provide general administrative support to the Europe and International Regulatory Affairs team.
• Schedule and coordinate meetings, interviews, travel, and related logistics.
• Manage calendars, send invites, prepare agendas/minutes, and track action items.
• Coordinate events and off-site meetings; handle expense reports and PO creation.
• Support document management (DocuSign, wet signatures, notarization) and cross-region coordination.

Skills

Multi-tasking

Communication

English (mandatory)

Discretion & confidentiality

Organization & planning

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Outlook

Job description

BeOne is seeking an Executive Assistant to support the Europe and International Regulatory Affairs team in Basel, Switzerland. You will manage complex calendars, coordinate interviews, travel, and meetings across multiple time zones, and handle expense reports and contract workflow.

Ideal candidates will have strong English, excellent organizational skills, and the ability to work independently in a fast-paced, confidential environment. German or French language skills are a plus.