Global Regulatory Affairs Executive Assistant

BeOne Medicines I GmbH; Basel; Sur place; CHF 102 000 - 127 000; Plein temps

Résumé du poste

BeOne Medicines Ltd. in Basel is seeking an Executive Assistant to support the Europe and International Regulatory Affairs team. The role involves calendar management, travel coordination, meetings, and liaison with senior leaders.

You will coordinate complex schedules across time zones, arrange interviews, manage expenses, and support regulatory events. English is mandatory; German and French are a plus. Strong discretion and communication skills are essential.

Qualifications

• Extensive experience multitasking between partners and priorities.
• Ability to work in dynamic fast-changing environment.
• Experience handling confidential matters with discretion and tenacity.
• Willingness to take on increased responsibility as the company grows.
• Ability to work independently in a fast-paced setting.
• Strong organizational and communication skills, team-oriented mindset.
• Excellent written and verbal communication; English required; German/French a plus.

Responsabilités

• Manage Europe, APAC and New Market Regulatory meetings, including invites, agendas, minutes, slides, recordings and action items.
• Coordinate communication plans and Teams channels when needed.
• Manage Head of RA Europe & International calendar and act as POC.
• Organize and coordinate meetings and off-site events.
• Arrange complex travel for Regulatory Affairs Europe and International leadership.
• Enter and submit expense reports for RA leadership.
• Calendar management for Head of Regulatory Affairs Europe & International.
• Schedule candidate interviews (phone, video, in-office).
• Coordinate initial schedules for new hires.
• Assist in planning and executing Regulatory Affairs events.
• Raising POs, invoice checks, and contract approvals as required.
• Document management via DocuSign; obtain wet signatures as needed.
• Coordinate global/regional meetings across time zones.
• Arrange local catering with Events/workplace services.
• Build partnerships with GRA Exec Assistants for cross-functional support.

Connaissances

Multitasking

Discretion

Independent work

Organizational skills

Communication skills

English (mandatory)

German (plus)

French (plus)

Formation

N/A

Outils

Microsoft Word

Excel

PowerPoint

SharePoint

Outlook

Description du poste

BeOne Medicines Ltd. in Basel is seeking an Executive Assistant to support the Europe and International Regulatory Affairs team. The role involves calendar management, travel coordination, meetings, and liaison with senior leaders.

You will coordinate complex schedules across time zones, arrange interviews, manage expenses, and support regulatory events. English is mandatory; German and French are a plus. Strong discretion and communication skills are essential.