Senior Executive Assistant, Global Regulatory Affairs

Takeda Pharmaceutical; Zürich; On-site; CHF 90,000 - 124,000; Full time

Job summary

Takeda Pharmaceutical Co. is seeking an Executive Administrative Assistant within International Regulatory Affairs in Zurich. This role supports the Head of International Regulatory Affairs and the leadership team, managing calendars, travel, meetings, and confidential communications across time zones.

The ideal candidate brings 8+ years of experience, excellent English, strong MS Office skills, and a discreet, service-oriented mindset in a global matrix organization. Minimal travel required.

Qualifications

• 8+ years of relevant work experience, ideally supporting senior executives in an international environment.
• Fluency in English; German is an advantage.
• Strong PC literacy with advanced Microsoft Office skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level executive support to the Head International Regulatory Affairs and the Leadership Team.
• Coordinate complex calendars across time zones, prepare briefing materials and communications.
• Arrange international and domestic travel and manage travel expense reports.
• Support meetings and events, including logistics and on-site support.
• Contribute to process improvements and maintain team data and pages.

Skills

Executive support

Calendar management

Discretion

Cross-cultural communication

Stakeholder coordination

Education

High school diploma

Associates degree or commercial/administrative apprenticeship preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Takeda Pharmaceutical Co. is seeking an Executive Administrative Assistant within International Regulatory Affairs in Zurich. This role supports the Head of International Regulatory Affairs and the leadership team, managing calendars, travel, meetings, and confidential communications across time zones.

The ideal candidate brings 8+ years of experience, excellent English, strong MS Office skills, and a discreet, service-oriented mindset in a global matrix organization. Minimal travel required.