Global Administrative & Travel Coordinator

SICPA SA; Prilly; Vor Ort; CHF 60.000 - 76.000; Vollzeit

Zusammenfassung

SICPA SA is seeking an Administrative Assistant to provide organized, proactive support to multiple teams in a fast-paced, international environment. You will manage complex travel, visa processes, and on-site visits while maintaining calendars, meetings, and documentation with precision.

Fluency in French and English is required, and experience with SAP is an advantage. The role emphasizes confidentiality, reliability, and the ability to work autonomously in a global company.

Qualifikationen

• Experience as an Administrative Assistant supporting multiple teams or stakeholders.
• Excellent organizational and time-management skills.
• Proactive, service-oriented and autonomous.
• Fluent in French and English; any additional language is a plus.

Aufgaben

• Manage complex international travel arrangements, coordinating itineraries and optimizing schedules.
• Coordinate visa applications and travel-related administrative requirements.
• Coordinate on-site visits for customers and prospects, including logistics and bookings.
• Ensure a smooth and professional visitor experience from arrival to departure.
• Manage calendars autonomously and prioritize requests.
• Organize internal and external meetings, conference calls, and workshops.
• Prepare meeting agendas, materials, and follow-up actions.
• Prepare and reconcile travel and expense reports.
• Provide day-to-day administrative support to multiple teams.
• Manage purchase requests and invoices.
• Prepare documents, presentations, and reports using Microsoft Office tools.
• Maintain accurate records and document organization.

Kenntnisse

Organizational skills

Time management

Communication

Discretion

Microsoft Office

SAP

Tools

SAP

Jobbeschreibung

SICPA SA is seeking an Administrative Assistant to provide organized, proactive support to multiple teams in a fast-paced, international environment. You will manage complex travel, visa processes, and on-site visits while maintaining calendars, meetings, and documentation with precision.

Fluency in French and English is required, and experience with SAP is an advantage. The role emphasizes confidentiality, reliability, and the ability to work autonomously in a global company.