Executive Assistant Global Travel Retail

L'OCCITANE Group (B Corp); Plan-les-Ouates; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

B Corp certification

Global, multicultural team

Internal mobility opportunities

Store product discount

Zusammenfassung

L'OCCITANE Group is seeking an Executive Assistant to support two Executives (60-70%) and organize internal and international commercial events (30-40%).

The role involves coordinating calendars, travel, expense reports, and handling confidential information in a fast-paced, multicultural environment at the Group HQ in Plan-les-Ouates near Geneva.

Qualifikationen

• Proven track record as an Executive Assistant in an international fast-paced environment.
• Strong experience in organizing international events.
• Fluent in English and French; Spanish a plus.
• Proficient in MS Office (PowerPoint and Excel).
• Discretion handling confidential information and gatekeeping responsibilities.
• Outstanding interpersonal skills and ability to collaborate with multiple stakeholders.
• Adaptable, proactive, and able to handle changing priorities in a multicultural environment.

Aufgaben

• Act as the point of contact for the top management, other teams and external partners.
• Manage information flow in a timely and accurate manner.
• Manage the Global Managing Director's & EMEA and Americas General Manager’s calendars, including appointments and prioritization.
• Organize meetings, including scheduling and taking minutes when necessary.
• Coordinate travel and accommodation arrangements, and create trip itineraries.
• Process daily expenses and prepare monthly reports.
• Organize internal and international commercial events within the budget.
• Assist with PowerPoint presentations when necessary.

Jobbeschreibung

We are looking for an exceptional Executive Assistant to join our Global Travel Retail Business Unit ! In this role, you will provide high quality assistance to 2 Executives (60-70%) and organize internal & international commercial events (30-40%). You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.

The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ, in Plan-les-Ouates (near Geneva).

MAIN RESPONSIBILITIES:

• Acting as the point of contact for the top management, other teams and external partners
• Managing information flow in a timely and accurate manner
• Managing the Global Managing Director's & EMEA and Americas General Manager’s calendars, including making appointments and prioritizing the most critical and sensitive matters
• Organizing meetings, including scheduling (and when necessary taking minutes)
• Coordinating travel and accommodation arrangements, and creating trip itineraries
• Processing daily expenses and preparing monthly reports
• Organizing internal events and international commercial events within the budget
• Assisting with some PowerPoint presentations when necessary

HOW YOU CAN FIT:

• Proven track record as an Executive Assistant in an international fast-paced environment, ideally within the Travel Retail industry
• Strong experience in organizing international events
• Fluent in English & French, knowledge of Spanish is a plus
• Extensive MS Office knowledge (including PowerPoint and Excel)
• Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper
• Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders
• Positive, open and bubbly personality with a strong team-spirit skilled at working in a multicultural environment
• Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity
• Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment
• Problem-solving skills & can-do attitude with the ability to work proactively with minimal supervision
• Exceptional attention to detail

WHAT WE OFFER:

• Working for a unique company, strongly committed towards the planet and the people (B Corp certification)
• Working with passionate colleagues coming from all over the world
• A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast
• Internal mobility opportunities
• Monthly allocation & discount for store products
• Attractive Social Insurances coverage
• 5 weeks of annual leaves & 3 extra-days offered as public holidays