Senior Executive Assistant – Global Calendar & VIPs

Breitling; Genf; Hybrid; CHF 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Home office (depending on position)

Referral program

Development opportunities

Culture of feedback

Zusammenfassung

Universal Genève in Geneva seeks an accomplished Executive Assistant to provide trusted support to a senior executive across multiple companies and locations. You will bring structure, anticipation, and operational excellence to enable the team to focus on strategic priorities.

You will coordinate calendars, travel, meetings, and VIP events, ensuring decisions and follow-up actions move smoothly. Fluent English and French are required, with a proactive, confidential, and solution-oriented

Qualifikationen

• 6+ years of proven experience as an Executive Assistant supporting senior leadership.
• Fluent English and French; additional languages are a plus.
• A genuine long-term commitment to the profession.
• Outstanding organizational skills and attention to detail.
• High level of discretion, reliability, and confidentiality.
• Proactive, autonomous, and solution-oriented mindset.
• Excellent communication and interpersonal skills.
• Professional executive presence and confidence with senior stakeholders.
• Strong judgement and ability to anticipate needs.
• Comfortable working in a fast-paced, international, multi-company environment.

Aufgaben

• Executive support & calendar management across multiple companies and locations.
• Organise complex international travel arrangements end-to-end; coordinate flights, accommodation, transfers, meetings.
• Prepare meetings, agendas, documentation, logistics, and briefing materials; support for key decisions.
• Review purchase orders and invoices; coordinate with internal teams to clarify discrepancies and improve processes.
• Welcome and support VIP clients, partners, and other important guests; coordinate executive meetings and events.

Kenntnisse

Executive support

Calendar management

Travel planning

Meetings coordination

VIP coordination

Discretion

Fluent English

Fluent French

Stakeholder management

Jobbeschreibung

Universal Genève in Geneva seeks an accomplished Executive Assistant to provide trusted support to a senior executive across multiple companies and locations. You will bring structure, anticipation, and operational excellence to enable the team to focus on strategic priorities.

You will coordinate calendars, travel, meetings, and VIP events, ensuring decisions and follow-up actions move smoothly. Fluent English and French are required, with a proactive, confidential, and solution-oriented