Fund admin - Financial Services

Michael Page (Switzerland); Genf; On-site; CHF 110,000 - 170,000; Full time

Job summary

Michael Page (Switzerland) is seeking a Fund Operations & Administration Associate based in Geneva. The role supports the operational management of investment funds within a sophisticated international family office environment.

You will gain exposure across fund operations, investor servicing, service provider oversight, and fund structuring activities, taking ownership and visibility across the investment lifecycle within an entrepreneurial team.

Qualifications

• 3–8 years of experience in fund administration or related operations.
• Experience in asset management, fund administration, private banks, hedge funds, or family offices.
• Exposure to investment funds or alternative investments.
• Understanding NAV processes and investor servicing is advantageous.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Proactive mindset with ownership of responsibilities.
• Strong interpersonal and communication skills.
• Fluent English is required.

Responsibilities

• Support day-to-day operations and administration of investment funds and related vehicles.
• Serve as liaison with external fund administrators, custodians, auditors, and legal advisers.
• Review NAV packages and reconciliations prepared by third-party administrators.
• Coordinate investor onboarding activities, including subscriptions, redemptions and transfers.
• Maintain investor records and oversee fund documentation.
• Assist with fund launches, restructurings and other strategic initiatives.
• Monitor cash movements, trade settlements and operational workflows.
• Support periodic reporting for management, investors and service providers.
• Participate in projects to improve processes, controls and efficiency.
• Act as key point of contact for operational matters in Geneva office.

Skills

Fund administration

Fund operations

Middle office

Investment operations

NAV processes

Investor servicing

Service provider oversight

stakeholder communication

Job description

• You are fluent in English and based in Geneva.
• You have experience in Funds Administration.

Fund Operations & Administration Associate

Working closely with the Head of Fund Operations, you will play a central role in supporting the operational management of a range of investment funds and vehicles within a sophisticated international family office environment.

This position offers broad exposure across fund operations, investor servicing, service provider oversight, and fund structuring activities. It is an excellent opportunity for an operations professional looking to take ownership, gain visibility across the investment lifecycle, and work within an entrepreneurial and collaborative team.

Responsibilities

• Support the day-to-day operations and administration of investment funds and related investment vehicles.
• Act as a key liaison with external fund administrators, custodians, auditors, legal advisers, and other service providers.
• Review NAV packages and reconciliations prepared by third-party administrators.
• Coordinate investor onboarding activities, including subscriptions, redemptions and transfers.
• Maintain investor records and oversee fund documentation.
• Assist with fund launches, restructurings and other strategic initiatives.
• Monitor cash movements, trade settlements and operational workflows.
• Support periodic reporting requirements for management, investors and service providers.
• Participate in projects designed to improve processes, controls and operational efficiency.
• Serve as a key point of contact for operational matters within the Geneva office.

Successful Applicant

• 3-8 years of experience in fund administration, fund operations, middle office, investment operations, fund accounting or a related environment.
• Experience gained within an asset manager, fund administrator, private bank, hedge fund, family office or similar financial institution.
• Exposure to investment funds, alternative investments or collective investment structures.
• Understanding of NAV processes, service provider oversight and investor servicing activities would be advantageous.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Proactive mindset with a willingness to take ownership of responsibilities.
• Strong interpersonal and communication skills.
• Fluent English is required.