Facilities Operations Coordinator

CBRE Group, Inc.; Vaud; On-site; CHF 70,000 - 95,000; Full time

Job summary

CBRE Group, Inc. in Vaud, Switzerland is seeking a Facilities Associate to oversee team activities coordinating with clients, vendors, and contractors to ensure work orders are completed efficiently.

The role sits within the Facilities Management function, providing support to Property Managers regarding repairs and investment plans, and driving improvements in processes and service delivery across assets.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

• Serve as point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Skills

Microsoft Office

Advanced math

Organizational skills

Communication skills

Education

High School Diploma or GED

Job description

CBRE Group, Inc. in Vaud, Switzerland is seeking a Facilities Associate to oversee team activities coordinating with clients, vendors, and contractors to ensure work orders are completed efficiently.

The role sits within the Facilities Management function, providing support to Property Managers regarding repairs and investment plans, and driving improvements in processes and service delivery across assets.