Executive Team Assistant to C‑Level Executives

SHL Medical; Zug; Vor Ort; CHF 100.000 - 150.000; Vollzeit

Zusammenfassung

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. A central Zug office hosts a senior leadership support role, reporting to the Executive Assistant Team Lead and partnering with CHRO, CFO, CLO, and CDTO.

The role emphasizes calendar and travel management, meeting coordination, and document handling. Ideal candidates have 5+ years as a Team Assistant, strong MS Office skills, and fluency in English and German.

Qualifikationen

• 5+ years of experience as a Team Assistant for senior leadership roles.
• Excellent knowledge of MS Office, particularly proficiency in MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas, performing data analysis, creating charts, tables)
• Self-starting, with a high energy level, healthy degree of self-confidence, assertiveness, and sensitivity
• Proactive mindset with a pragmatic can-do attitude
• Supportive, approachable and strong team player
• Trustworthy, and able to deal with confidential matters
• Able to work under time pressure and highly flexible
• English & German fluency

Aufgaben

• Manage calendar and schedule of the assigned C‑level executives
• Manage and process expenses and travel requests
• Complete diary management, arranging and coordinating all internal and external meetings
• Prepare and coordinate meeting materials, agendas, presentations, and minutes
• Consolidate, edit, distribute, and archive executive level documents/content (presentations, spreadsheets, etc.) for the function or key audiences
• Take meeting minutes as per request, e.g. for functional leadership meetings
• Travel and meeting arrangement including schedule and background material preparation
• Plan and coordinate various events (function specific, e.g. leadership meetings, team building, etc.), including vendor selection, designing agenda, and taking care of logistics, on‑site support during the event, and handling follow-ups
• Handle various ad‑hoc requests and provide project support as needed
• PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and process invoices

Kenntnisse

MS Office

PowerPoint

Word

Excel

English

German

Confidentiality

Time management

Team player

Ausbildung

Bachelor's degree in Business Administration

Tools

SAP (Fiori)

Jobbeschreibung

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. A central Zug office hosts a senior leadership support role, reporting to the Executive Assistant Team Lead and partnering with CHRO, CFO, CLO, and CDTO.

The role emphasizes calendar and travel management, meeting coordination, and document handling. Ideal candidates have 5+ years as a Team Assistant, strong MS Office skills, and fluency in English and German.