Team Assistant

SHL Medical; Zug; Vor Ort; CHF 100.000 - 150.000; Vollzeit

Zusammenfassung

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. A central Zug office hosts a senior leadership support role, reporting to the Executive Assistant Team Lead and partnering with CHRO, CFO, CLO, and CDTO.

The role emphasizes calendar and travel management, meeting coordination, and document handling. Ideal candidates have 5+ years as a Team Assistant, strong MS Office skills, and fluency in English and German.

Qualifikationen

• 5+ years of experience as a Team Assistant for senior leadership roles.
• Excellent knowledge of MS Office, particularly proficiency in MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas, performing data analysis, creating charts, tables)
• Self-starting, with a high energy level, healthy degree of self-confidence, assertiveness, and sensitivity
• Proactive mindset with a pragmatic can-do attitude
• Supportive, approachable and strong team player
• Trustworthy, and able to deal with confidential matters
• Able to work under time pressure and highly flexible
• English & German fluency

Aufgaben

• Manage calendar and schedule of the assigned C‑level executives
• Manage and process expenses and travel requests
• Complete diary management, arranging and coordinating all internal and external meetings
• Prepare and coordinate meeting materials, agendas, presentations, and minutes
• Consolidate, edit, distribute, and archive executive level documents/content (presentations, spreadsheets, etc.) for the function or key audiences
• Take meeting minutes as per request, e.g. for functional leadership meetings
• Travel and meeting arrangement including schedule and background material preparation
• Plan and coordinate various events (function specific, e.g. leadership meetings, team building, etc.), including vendor selection, designing agenda, and taking care of logistics, on‑site support during the event, and handling follow-ups
• Handle various ad‑hoc requests and provide project support as needed
• PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and process invoices

Kenntnisse

MS Office

PowerPoint

Word

Excel

English

German

Confidentiality

Time management

Team player

Ausbildung

Bachelor's degree in Business Administration

Tools

SAP (Fiori)

Jobbeschreibung

SHL Medical is a world‑leading provider in the design, development, and manufacturing of advanced self‑injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment for patients. Headquartered in Switzerland since 2018, with key operations in Sweden, Taiwan, and the US, we are united by a commitment to innovation, impact, and growth. Together, we empower our people to develop solutions that make a meaningful difference in the lives of millions of patients while fostering a supportive, inclusive, and dynamic workplace for our colleagues.

Job Overview

This role reports to the Executive Assistant Team Lead and is responsible for administrative support to the CHRO, CFO, CLO, and CDTO (Digital Transformation). The job holder will work closely with the Executive Assistant team members and establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.

Main Responsibilities

• Manage calendar and schedule of the assigned C‑level executives
• Manage and process expenses and travel requests
• Complete diary management, arranging and coordinating all internal and external meetings
• Prepare and coordinate meeting materials, agendas, presentations, and minutes
• Consolidate, edit, distribute, and archive executive level documents/content (presentations, spreadsheets, etc.) for the function or key audiences
• Take meeting minutes as per request, e.g. for functional leadership meetings
• Travel and meeting arrangement including schedule and background material preparation
• Plan and coordinate various events (function specific, e.g. leadership meetings, team building, etc.), including vendor selection, designing agenda, and taking care of logistics, on‑site support during the event, and handling follow‑ups
• Handle various ad‑hoc requests and provide project support as needed
• PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and process invoices

Minimum Requirements

• 5+ years of experience as a Team Assistant for senior leadership roles
• Excellent knowledge of MS Office, particularly proficiency in MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas, performing data analysis, creating charts, tables)
• Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
• Proactive mindset with a pragmatic can‑do attitude
• Supportive, approachable and strong team player
• Trustworthy, and able to deal with confidential matters
• Able to work under time pressure and highly flexible
• English & German fluency

Preferred Qualifications

• Bachelor’s degree with major in Business Administration or equivalent experience
• Experience working in a global business environment
• Basic project management knowledge is an advantage

We Offer

• Challenging assignments in a fast‑growing and innovative industry
• An exciting opportunity in a fast‑growing international medical technology company
• A modern working environment with multicultural and dynamic teams
• A centrally located office in Zug, very close to the train station

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.

For more information on SHL Medical, please visit: shl-medical.com/careers

Please note: We do not accept applications from recruitment agencies for this position.