Executive Assistant to the CPO & President gatesolutions

gategroup; Zürich; Vor Ort; CHF 45.000 - 75.000; Teilzeit

Zusammenfassung

gategroup is seeking an Executive Assistant to the CPO and President gatesolutions, based at the Global Headquarters in Glattbrugg. This part-time 50% FTE role provides high-level administrative support, manages complex calendars across time zones, coordinates governance and leadership activities.

You will work with global stakeholders, handle travel and expense management, and drive process improvements. Fluency in English and German is required, with additional languages a plus.

Qualifikationen

• Completed commercial apprenticeship or equivalent qualification.
• Minimum 3 years of experience as an Executive Assistant in a global, matrixed organisation.
• Experience supporting multiple senior executives simultaneously.
• Proven ability to work in fast-paced international environments with complex stakeholder networks.
• Fluency in English and German; additional languages are a plus.

Aufgaben

• Manage complex executive calendars across multiple time zones and prioritize critical business activities.
• Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities.
• Coordinate global meetings, leadership forums, and governance activities; prepare agendas, presentations, and briefing materials.
• Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives.
• Organize international travel arrangements, detailed itineraries, and expense management.
• Handle confidential information with discretion and maintain accurate records and documentation.
• Drive continuous improvement of administrative processes through digital tools and best practices.

Kenntnisse

Executive support

Calendar management

Stakeholder management

Communication

German language

English language

Travel coordination

Ausbildung

Commercial apprenticeship or equivalent qualification

Tools

MS Office Suite

Teams

SharePoint

Jobbeschreibung

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Job Summary

Start Date: 01 January 2027 | Part-time (50% FTE)

Based at the gategroup Global Headquarters in Glattbrugg, the Executive Assistant CPO and President gatesolutions provides high-level, proactive and strategic administrative support to the Chief People Officer (CPO) and President gatesolutions. Acting as a trusted partner, the role ensures the effective coordination of executive priorities and enhances productivity. The position requires a high degree of professionalism, discretion and adaptability, managing complex schedules, global stakeholder interactions and business-critical activities in a fast-paced, international environment.

Main Duties and Responsibilities

Executive Coordination & Strategic Support

• Manage complex executive calendars across multiple time zones and prioritize critical business activities.
• Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities.

Stakeholder Management & Governance

• Coordinate global meetings, leadership forums, and governance activities.
• Prepare agendas, presentations, and briefing materials.
• Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives.

Operational Excellence & Administrative Management

• Organize international travel arrangements, detailed itineraries, and expense management.
• Handle confidential information with discretion and maintain accurate records and documentation.
• Drive continuous improvement of administrative processes through digital tools and best practices.

Core Competencies and Requirements

Education

• Completed commercial apprenticeship or equivalent qualification.

Work Experience

• Minimum 3 years of experience as an Executive Assistant in a global, matrixed, or multinational organization.
• Experience supporting multiple senior executives simultaneously.
• Proven ability to work effectively in fast-paced international environments with complex stakeholder networks.

Technical and Language Skills

• Advanced proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams and SharePoint.
• Strong digital literacy and experience with modern workplace technologies.
• Fluency in English and German.
• Additional language skills such as Spanish, French, or Italian are considered an advantage.

Core Competencies

Thinking (Analysis & Problem Solving)

• Strong planning, prioritization, organizational, and problem-solving skills with a proactive mindset.

Engaging (Collaboration & Communication)

• Excellent stakeholder management and communication skills, with the ability to build effective relationships across all levels of the organization.

Inspiring (Influence & Relationships)

• Builds trust through professionalism, integrity, resilience, discretion, and sound judgment.

Achieving (Execution & Delivery)

• Consistently delivers high-quality results under pressure while demonstrating ownership, adaptability, and accountability.

If you want to be part of a team that helps make travel and culinarymemories, join us!