Executive Assistant & Information Management Specialist

International Committee of the Red Cross - ICRC; Genf; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

The International Committee of the Red Cross (ICRC) in Geneva is seeking an Executive Assistant and Information Management Officer (EAIMO) to provide executive support to the Head of Internal Audit and coordinate information and records management. The postholder will build strong relationships across functions, manage sensitive information and ensure smooth operations of the Internal Audit unit.

The role requires 6–9 years of relevant EA experience, excellent French and English, and the ability

Qualifikationen

• At least 6–9 years of experience in an executive assistant role, including information management.
• Excellent written and spoken French and English.
• Ability to manage agendas, travel and events for senior management.
• Proficiency with SharePoint and MS Office.
• Ability to handle confidential material with discretion.

Aufgaben

• Executive and administrative support — 40%: manage Head of Internal Audit’s calendar, correspondence, meetings and contacts, in French and English.
• Executive coordination: screen, prioritise requests, prepare briefing material and documents.
• Meetings, events and travel: organise meetings, events, travel logistics and liaison with visitors.
• Team administration: support recruitment processes, onboarding, calendars, contacts and admin references.
• Financial and contractual administration: assist budgeting, contracts, invoices and cost allocations.
• Information and records management — 30%: act as focal point for information management, lifecycle procedures and user training.
• Support to internal audit operations — 20%: prepare milestone correspondence, review templates and support data entry and reporting.

Kenntnisse

Executive support

Administrative coordination

French & English bilingual

Diary and travel management

SharePoint

MS Office

Tools

SharePoint

MS Office

Jobbeschreibung

The International Committee of the Red Cross (ICRC) in Geneva is seeking an Executive Assistant and Information Management Officer (EAIMO) to provide executive support to the Head of Internal Audit and coordinate information and records management. The postholder will build strong relationships across functions, manage sensitive information and ensure smooth operations of the Internal Audit unit.

The role requires 6–9 years of relevant EA experience, excellent French and English, and the ability