Executive Assistant and HR Coordination

Whyness; Genf; Vor Ort; CHF 110.000 - 150.000; Vollzeit

Zusammenfassung

Whyness in Geneva seeks an Executive Assistant and HR Coordination (100%) to support the Director and leadership with proactive calendar management and seamless meeting planning. The role includes travel coordination and handling expenses, ensuring smooth operations.

You will create and maintain an efficient electronic filing system, oversee staff-related matters and performance processes, and handle confidential information with discretion in English and French.

Qualifikationen

• Secretarial/administration qualification required.
• 8–10 years of executive support experience.
• Strong judgement and ability to prioritise complex tasks.
• High integrity with confidential information handling.
• Proficiency in MS Office and collaboration tools.

Aufgaben

• Proactive calendar management and scheduling for Director.
• Coordinate meetings and external events including travel.
• Process expenses and travel-related expenditure.
• Screen enquiries, emails and correspondence.
• Create and maintain electronic filing system for Director.
• Oversee staff-related matters and annual performance processes.

Kenntnisse

Business sense

Sound judgement

Diplomatic skills

Discretion with confidential info

Communication (EN/FR)

Ausbildung

Secretarial/Administration diploma

Commercial college qualification

Tools

MS Office

Google Drive

Teams

Zoom

Jobbeschreibung

In this context, we are currently looking for an

Executive Assistant and HR Coordination (100%)

Tasks

• Proactive forward planning and calendar management, between with team and others
• Participate to all meetings and external events, including travel/accommodation arrangements
• Process all expenses and travel related expenditure
• Screen and answer enquiries, e-mail and correspondence
• Create and maintain, adapting as appropriate electronic filing system for Director
• Oversee the management of staff-related matters, including coordination of the annual performance appraisal process etc.

Required qualifications and skills

• Secretarial/Administration diploma from a commercial college or other relevant qualification
• Between 8-10 years related experience in supporting executives
• Strong business sense and can screen priorities and make sound judgement calls where necessary
• Demonstrated diplomatic and negotiation skills, and high level of integrity to work with sensitive or confidential information
• Excellent computer skills with expertise in MS Office as well as a working knowledge of collaborative platforms (Google Drive, Teams, Zoom)
• Strong verbal and written communication skills in both English and French