Executive Assistant

AVA; Bezirk Solothurn; Hybrid; CHF 90,000 - 120,000; Full time

Job summary

AVA Inc. in Solothurn, Switzerland, is seeking an Executive Assistant who thrives in a fast-moving, small team and loves making others more effective.

The role unblocks the CEO, protects focus, and supports the broader leadership team across time zones, delivering practical and strategic value each day. You’ll manage calendars, travel, correspondence, and office operations, help with light HR and finance admin, ensure information lands in the right place, and build smoother handoffs.

Qualifications

• Experience as an executive assistant or similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication in English (required); German is a plus.

Responsibilities

• Act as a force multiplier for the CEO: prioritize, prepare, follow up, and keep critical work moving.
• Coordinate scheduling, travel, correspondence, and day-to-day operations across time zones.
• Maintain Swiss–US communication flow so decisions move without delay.
• Organize documents, filings, vendor follow-ups, and office readiness.
• Assist with light HR, finance admin, and logistics, partnering with area owners.

Job description

Location: Solothurn, Switzerland (on-site / hybrid as agreed) · International Swiss-US company

Position Summary

AVA is looking for an Executive Assistant who thrives in a small, fast-moving company and gets energy from making other people more effective.

This role primarily unblocks the CEO — protecting focus, keeping priorities moving, and making sure important things don’t fall through the cracks. You’ll also support the broader leadership team (including COO and CCO) and step into the operational work that keeps an international startup running smoothly.

This is not a narrow calendar-only role. It’s a high-trust, high-variety position for someone who loves to work, learns quickly, and is happy to own both the strategic little things and the practical ones. You might help prepare a partner meeting in the morning, chase a shipping issue at midday, and make sure the office is ready for visitors in the afternoon. If you like order, pace, and real responsibility, you’ll do well here.

Age and background matter less than attitude: whether you’re earlier in your career or bringing decades of experience, what we care about is judgment, discretion, drive, and a genuine willingness to learn whatever the company needs next.

What you’ll do

Act as a force multiplier for the CEO: prioritize, prepare, follow up, and keep the most important work moving

Support leadership with scheduling, meeting prep, travel, correspondence, and day-to-day coordination across time zones

Keep communication flowing between Switzerland and the US so decisions and replies don’t lose a full day in transit

Bring structure to admin and operations: documents, filings, vendor/partner follow-ups, office readiness, and recurring company routines

Help with light HR, finance, and logistics coordination — from employee admin and invoice handling to shipping and order follow-through — working closely with the people who own each area

Make sure information, files, and requests land in the right place (email, Slack, Notion) so the team can find what they need

Spot loose ends early, close them, or escal

Continuously improve how we run: better systems, cleaner handoffs, fewer dropped balls

What we’re looking for

Someone who loves to work and takes pride in being reliable, fast, and thorough

Strong judgment and discretion — you’ll be trusted with sensitive company and leadership context

Excellent written and verbal communication in English (required); German is a strong advantage for Switzerland-based work

High ownership: you don’t need a perfect brief to make progress, and you finish what you start

Comfort in a startup environment with short paths to decision-makers and a wide range of tasks in one day

Strong organizational skills: prioritization, follow-up, and calm handling of many open threads

Openness to learn new tools, processes, and domains (ops, HR admin, finance admin, logistics, partner coordination)

A service mindset without being passive — you assist, but you also think ahead

Nice to have

Experience as an executive assistant, office manager, operations coordinator, or similar “right hand” role

Familiarity with modern workplace tools (Google Workspace / Microsoft 365, Slack, Notion, expense and absence tools)

Experience in an international, bilingual, or multi-entity environment

Interest in hardware/software, smart home, or the pro AV world (passion helps; deep technical expertise is not required)

How we work

We’re a hyper-efficient team. Titles are light; impact is heavy. This role exists so leadership can spend more time on strategy, product, customers, and growth — while the operational backbone of the company stays tight.

You’ll work most closely with the CEO, and you’ll be a shared source of leverage for the leadership team. Success looks like fewer dropped balls, faster follow-through, a calmer office, and founders who get meaningful time back every week.

About the Company

AVA Inc. is a fast-growing Swiss-American technology company on an ambitious global expansion journey. Our products are successfully established in the market, and our mission is to redefine the professional smart home industry through groundbreaking software and hardware innovations. What truly sets us apart, however, is our culture. We’re building a company where talented people can do the best work of their careers while being completely themselves. We value curiosity over hierarchy, ownership over politics, and collaboration over ego. We move fast, celebrate wins together, learn from setbacks, and genuinely enjoy working with one another. If you’re looking for a place where your ideas matter, your impact is visible, and you’ll help shape the future alongside an ambitious, down-to-earth team, you’ll feel right at home at AVA.