Dynamic Office Coordinator — 4-Day Week, 6-Month Contract

Job-Room; Genf; Vor Ort; CHF 30.000 - 42.000; Teilzeit

Zusammenfassung

Job-Room in Geneva seeks an experienced Office Assistant to support the General Manager and oversee day-to-day office operations, facilities management and administrative tasks.

The role requires 5+ years in similar roles, fluency in French and English, and the ability to work autonomously with multiple stakeholders in a fast-paced, international environment. This is a fixed-term 6-month contract at 60% schedule.

Qualifikationen

• Minimum 5 years' experience in an Office Assistant/Office Coordinator or similar administrative support role.
• Previous experience in an international, corporate or fast-paced environment.
• Strong experience supporting senior management is advantageous.
• Fluent French and English are essential.

Aufgaben

• Act as the first point of contact for employees, visitors, suppliers and incoming calls.
• Ensure smooth day-to-day operation of the office environment.
• Manage office supplies, stationery and workplace equipment.
• Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors.
• Oversee security access, parking allocations and general facilities administration.
• Support calendars, meetings and travel arrangements for management.
• Prepare presentations, reports, correspondence and business documents.

Kenntnisse

Organization

Multitasking

Stakeholder communication

Discretion

Autonomy

Collaboration

French

English

Tools

Microsoft Office Suite

SharePoint

Jobbeschreibung

Job-Room in Geneva seeks an experienced Office Assistant to support the General Manager and oversee day-to-day office operations, facilities management and administrative tasks.

The role requires 5+ years in similar roles, fluency in French and English, and the ability to work autonomously with multiple stakeholders in a fast-paced, international environment. This is a fixed-term 6-month contract at 60% schedule.