Diplomatic Assemblies & Meetings Planner

World Intellectual Property Organization; Genf; On-site; CHF 42,000 - 76,000; Full time

Job summary

World Intellectual Property Organization (WIPO) in Geneva seeks an Assemblies Affairs and Meetings Planner to support governing body meetings, coordinate registrations, and manage documentation workflow. The role emphasizes digital tooling and collaboration with internal and external stakeholders to deliver high-quality assemblies services.

The position requires a university degree with 3+ years in related areas, strong English skills, and willingness to work in a multi-stakeholder,

Qualifications

• Three years of relevant professional experience with governing bodies or intergovernmental bodies.
• Experience with digital transformation initiatives and implementing digital tools.
• Experience with UN common system bodies or similar international organizations.
• Excellent knowledge of English.
• Knowledge of other UN official languages; French is an asset.

Responsibilities

• Plan, prepare and manage documentation workflow for WIPO Assemblies; ensure timely translation and online publication.
• Review, edit and proofread official Assemblies documentation in English per standards and procedures.
• Coordinate delegate registration via WIPO Meet; maintain data accuracy and content integrity.
• Contribute to rollout of Digital Secretariat features including financed participants modules.
• Organize side events and maintain the side events calendar; coordinate with Events team.
• Support high-level meetings and governing body sessions; disseminate up-to-date procedural information.

Skills

English proficiency

Multilingual communication

Organizational skills

Diplomatic engagement

Education

First-level university degree

Advanced degree in social sciences / international relations / law

Tools

Microsoft Office

Job description

World Intellectual Property Organization (WIPO) in Geneva seeks an Assemblies Affairs and Meetings Planner to support governing body meetings, coordinate registrations, and manage documentation workflow. The role emphasizes digital tooling and collaboration with internal and external stakeholders to deliver high-quality assemblies services.

The position requires a university degree with 3+ years in related areas, strong English skills, and willingness to work in a multi-stakeholder,