Administrative Specialist - Editorial & Research Support

World Intellectual Property Organization – WIPO; Genf; On-site; CHF 65,000 - 105,000; Full time

Job summary

World Intellectual Property Organization – WIPO in Geneva seeks an experienced administrative assistant to support the IPBD unit. The role includes drafting correspondence, coordinating meetings, processing documents, and preparing cost estimates for travel and services.

Strong English writing and ERP experience are essential. The position involves organizing receptions, maintaining files, and assisting with editorial tasks in English, as part of a dynamic, multicultural team within the IP and

Qualifications

• Three years of general office support experience.
• Experience with an ERP system.
• Excellent written and spoken English.
• Knowledge of other official UN languages.

Responsibilities

• Type standard correspondence, proofread for accuracy and style.
• Provide office and logistics support for meetings, book tickets and prep docs.
• Coordinate documents and publications; organize receptions as needed.
• Undertake background research and provide editorial support in English.
• Prepare cost estimates for printing, travel and other services.
• Maintain office files and reference systems; handle mail and scheduling.

Skills

Office admin

English Proficiency

ERP experience

Editorial writing

Education

Secondary education

Tools

ERP system

Microsoft 365

AI-enabled apps

Job description

World Intellectual Property Organization – WIPO in Geneva seeks an experienced administrative assistant to support the IPBD unit. The role includes drafting correspondence, coordinating meetings, processing documents, and preparing cost estimates for travel and services.

Strong English writing and ERP experience are essential. The position involves organizing receptions, maintaining files, and assisting with editorial tasks in English, as part of a dynamic, multicultural team within the IP and