Global Assemblies & Meetings Planner

World Intellectual Property Organization; Genf; On-site; CHF 75,000 - 81,000; Full time

Job summary

World Intellectual Property Organization is seeking an Assemblies Affairs and Meetings Planner to support the planning and delivery of WIPO Assemblies. You will coordinate documentation, translation, and online publication, and ensure compliance with editorial standards across UN languages.

The role covers managing registrations in WIPO Meet, supporting the Digital Secretariat rollout, and organizing side events and high-level meetings with internal and external stakeholders.

Qualifications

• Minimum one-level degree; advanced degree preferred in related fields.
• Experience supporting governing bodies or intergovernmental meetings.
• Experience with digital tools and business process improvements.

Responsibilities

• Plan, prepare and manage documentation workflow for WIPO Assemblies; ensure timely publication in UN languages.
• Review, edit and proofread official Assemblies documents in English.
• Coordinate delegate registrations via WIPO Meet and maintain data accuracy.
• Contribute to rollout and integration of new Digital Secretariat functionalities.
• Organize side events and coordinate with Events team and stakeholders.
• Assist in organizing high-level meetings and disseminate procedural information.
• Perform other related duties as required.

Skills

Organizational skills

Planning

Communication

Multitasking

Digital literacy

Education

First-level university degree

Advanced university degree in social sciences or related field

Tools

WIPO Meet

Digital Secretariat platform

Microsoft Office

Job description

World Intellectual Property Organization is seeking an Assemblies Affairs and Meetings Planner to support the planning and delivery of WIPO Assemblies. You will coordinate documentation, translation, and online publication, and ensure compliance with editorial standards across UN languages.

The role covers managing registrations in WIPO Meet, supporting the Digital Secretariat rollout, and organizing side events and high-level meetings with internal and external stakeholders.