Delivery Office Coordinator & Executive Support

The Global Fund; Genf; On-site; CHF 90,000 - 120,000; Full time

Job summary

The Global Fund seeks a proactive Coordinator in Genf to provide administrative support to the Head of SIED and the Division’s Leadership Team. You will manage calendars, travel, meetings, and cross-divisional coordination while handling sensitive information with discretion.

Responsibilities include HR coordination, budgeting support, and governance-related tasks, with opportunities to contribute to process improvements and cross-organizational projects in a fast-paced environment.

Qualifications

• Post-secondary certification/diploma or higher pertinent to administration/secretarial work.
• University degree in Business Administration, Communications, Health or related field is desirable.

Responsibilities

• Provide administrative support to Head of SIED and Leadership Team.
• Coordinate cross-divisional workstreams and events (TRP/GAC/meetings).
• Schedule calendars, manage inboxes, and travel arrangements for senior staff.
• Support HR processes including onboarding/offboarding and training budgets.
• Assist budgeting, procurement, and financial tracking across departments.
• Support governance activities and documentation for MEC, panels and committees.

Skills

Organizational skills

Communication skills

Travel arrangements

Event organization

Discretion and confidentiality

Education

Post-secondary certification/diploma

University degree in Business Administration, Communications, Health or related field

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Job description

The Global Fund seeks a proactive Coordinator in Genf to provide administrative support to the Head of SIED and the Division’s Leadership Team. You will manage calendars, travel, meetings, and cross-divisional coordination while handling sensitive information with discretion.

Responsibilities include HR coordination, budgeting support, and governance-related tasks, with opportunities to contribute to process improvements and cross-organizational projects in a fast-paced environment.