Executive Coordinator, Delivery Office

The Global Fund; Genf; On-site; CHF 90,000 - 130,000; Full time

Job summary

The Global Fund is seeking a Coordinator for the Delivery Office in Geneva to provide high‑level administrative support to the Head of SIED and leadership team. The role involves coordinating multiple workstreams, managing calendars, travel, and communications, while handling sensitive information with discretion and a proactive, professional approach.

You will liaise across departments, support HR processes, and assist in budgeting, governance, and reporting activities to ensure efficient

Qualifications

• Post-secondary certification/diploma or other relevant certification.
• University degree in Business Administration, Communications, Health or related field desirable.
• Intermediate to advanced PC/computer skills.
• Professional secretarial training from a recognized institution.

Responsibilities

• Act as Thematic Focal Point for cross-cutting divisional themes and coordinate this on behalf of the division.
• Serve as Department Focal Point for an assigned department, as entry point for requests.
• Provide administrative on- and off-boarding support and training budgets management.
• Organise travel and related requirements for senior leaders including logistics and visas.
• Coordinate meetings, venues, access, surveys and process improvements.
• Support budgeting, procurement, and financial tracking across departments.

Skills

Organisation & prioritisation

Scheduling coordination

Written & verbal communication

Discretion & professionalism

Education

Post-secondary certification/diploma

Degree preferred: business/communications/health

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Job description

The Global Fund is seeking a Coordinator for the Delivery Office in Geneva to provide high‑level administrative support to the Head of SIED and leadership team. The role involves coordinating multiple workstreams, managing calendars, travel, and communications, while handling sensitive information with discretion and a proactive, professional approach.

You will liaise across departments, support HR processes, and assist in budgeting, governance, and reporting activities to ensure efficient