CSH Secretary

Medizinisches Dekanat Uni. Bern; Bern; Vor Ort; CHF 24.000 - 32.000; Teilzeit

Zusammenfassung

University of Bern invites applications for a Secretary (40%) to provide administrative and bookkeeping support for the Center for Space and Habitability (CSH). The role includes managing the Studiensekretariat MSc Space Sciences and Astronomy, and assisting with meetings and outreach events.

Required: commercial apprenticeship with relevant experience, strong German and English, and proficiency in MS Office and collaboration tools.

Qualifikationen

• Completed commercial apprenticeship (EFZ) or equivalent with several years of experience.
• Experience in accounting and financial administration.
• Proficient in German and English (C1+).

Aufgaben

• Serve as first contact for students and lecturers on admin matters for MSc in Space Sciences and Astronomy.
• Support teaching administration: contracts, room bookings, student records.
• Manage bookkeeping and financial administration for CSH and outreach activities.
• Provide general admin support: travel, calendars, meeting minutes, office management.
• Assist with organisation of teaching, research, and outreach events.
• Participate in meetings and perform other duties as required.

Kenntnisse

Commercial administration experience

Accounting and financial management

German and English proficiency

MS Office & collaboration tools

Independent working

Team player in international setting

Time management on Tue full day +

Familiarity with university processes

Ausbildung

Commercial apprenticeship (EFZ) or equivalent

Tools

Microsoft Office

OneDrive

Teams

Zoom

Jobbeschreibung

UniBE is agile.
With us, you can expect flexible working models and abundant opportunities for independent work.

CSH Secretary

Start Date

Effective immediately or by arrangement

Employment Relationship

fixed-term

Institution / Workplace

Center for Space and Habitability

Position Description

The Center for Space and Habitability (CSH) at the University of Bern invites applications for a Secretary position (40%) to provide administrative and bookkeeping support for the Center and its projects, manage the administrative office (Studiensekretariat) of the Master's programme in Space Sciences and Astronomy, and assist with the organisation of meetings and outreach events.

Tasks and responsibilities

The jobholder will be responsible for the following tasks:

• Serve as the first point of contact for students, prospective students, and lecturers on administrative matters related to the Master's in Space Sciences and Astronomy
• Support the administration of teaching activities, including lecturer contracts, KSL maintenance, room reservations, and student documentation
• Manage bookkeeping and financial administration of the CSH and outreach activities, including orders, invoices, reimbursements, procurement, and annual closing activities
• Provide general administrative support to the CSH staff and their projects, including travel arrangements, calendars, meeting minutes, and office management
• Support the organisation of teaching, research, and outreach events
• Participate in meetings and perform other related administrative duties as required

Requirements

• Completed commercial apprenticeship (Kauffrau/Kaufmann EFZ) or an equivalent qualification, together with several years of professional experience in a comparable role
• Proven experience in accounting and financial administration
• Excellent written and spoken German and English (C1 level or higher)
• Strong proficiency with Windows or macOS and common digital tools, including Microsoft Office, OneDrive, Teams, and Zoom
• Ability to learn quickly and work independently
• Motivated, goal oriented, efficient and team player
• Confidence working in an international environment
• Availability to work a full day on Tuesdays and either one additional full day or two additional half-days per week
• Familiarity with the organisation, administrative processes, and tools of the University of Bern would be an advantage

Organisational context
The position is based at the Center for Space and Habitability (CSH), University of Bern. The jobholder will lead the Studiensekretariat MSc. Space Sciences and Astronomy, manage the CSH bookkeeping and accounting, and support the CSH outreach officer.
Employment conditions

• Workload: 40% Contract duration: 31.12.2029 with the possibility of extension following the funding cycle of the CSH.

Your Benefits

International reputation

Interdisciplinary collaboration

Team-oriented work

Central location in the heart of Bern

Working at the University of Bern

The University of Bern not only offers exciting tasks but also an environment that actively promotes development, diversity, and equal opportunities. Discover what makes us stand out as an employer and how you can grow with us.