CSH Secretary

University of Bern; Bern; Vor Ort; CHF 42.000 - 64.000; Teilzeit

Zusammenfassung

The University of Bern's Center for Space and Habitability (CSH) seeks an administrative professional to lead the MSc Space Sciences and Astronomy Studiensekretariat and manage bookkeeping.

Responsibilities include handling student and lecturer inquiries, contracts, room bookings, travel, minutes, and event support. The ideal candidate will have a commercial apprenticeship, accounting experience, German and English at C1, and proficiency with Office tools.

Qualifikationen

• Completed commercial apprenticeship (Kauffrau/Kaufmann EFZ) or equivalent with several years of experience.
• Proven experience in accounting and financial administration.
• Excellent written and spoken German and English (C1 level or higher).
• Proficient with Windows/macOS and common tools including Microsoft Office, OneDrive, Teams, Zoom.
• Ability to learn quickly and work independently.
• Motivated, goal oriented, efficient and team player.
• Confidence working in an international environment.
• Availability to work 40% and on Tuesdays plus one additional day or two half-days per week.
• Familiarity with the organisation and tools of the University of Bern would be an advantage.

Aufgaben

• Serve as the first point of contact for students, prospective students, and lecturers on administrative matters related to the Master's in Space Sciences and Astronomy.
• Support the administration of teaching activities, including lecturer contracts, KSL maintenance, room reservations, and student documentation.
• Manage bookkeeping and financial administration of the CSH and outreach activities, including orders, invoices, reimbursements, procurement, and annual closing activities.
• Provide general administrative support to the CSH staff and their projects, including travel arrangements, calendars, meeting minutes, and office management.
• Support the organisation of teaching, research, and outreach events.
• Participate in meetings and perform other related administrative duties as required.

Kenntnisse

German (C1)

English (C1)

Independent work

Team player

Motivated

International environment

Ausbildung

Kauffrau/Kaufmann EFZ

Tools

Microsoft Office

OneDrive

Teams

Zoom

Jobbeschreibung

UniBE is agile.

With us, you can expect flexible working models and abundant opportunities for independent work.

Tasks and responsibilities

The jobholder will be responsible for the following tasks:

• Serve as the first point of contact for students, prospective students, and lecturers on administrative matters related to the Master's in Space Sciences and Astronomy
• Support the administration of teaching activities, including lecturer contracts, KSL maintenance, room reservations, and student documentation
• Manage bookkeeping and financial administration of the CSH and outreach activities, including orders, invoices, reimbursements, procurement, and annual closing activities
• Provide general administrative support to the CSH staff and their projects, including travel arrangements, calendars, meeting minutes, and office management
• Support the organisation of teaching, research, and outreach events
• Participate in meetings and perform other related administrative duties as required

Requirements

• Completed commercial apprenticeship (Kauffrau/Kaufmann EFZ) or an equivalent qualification, together with several years of professional experience in a comparable role
• Proven experience in accounting and financial administration
• Excellent written and spoken German and English (C1 level or higher)
• Strong proficiency with Windows or macOS and common digital tools, including Microsoft Office, OneDrive, Teams, and Zoom
• Ability to learn quickly and work independently
• Motivated, goal oriented, efficient and team player
• Confidence working in an international environment
• Availability to work a full day on Tuesdays and either one additional full day or two additional half-days per week
• Familiarity with the organisation, administrative processes, and tools of the University of Bern would be an advantage

Organisational context

The position is based at the Center for Space and Habitability (CSH), University of Bern. The jobholder will lead the Studiensekretariat MSc. Space Sciences and Astronomy, manage the CSH bookkeeping and accounting, and support the CSH outreach officer.

Employment conditions

• Workload: 40% Contract duration: 31.12.2029 with the possibility of extension following the funding cycle of the CSH.