Basel Project Office Coordinator

IPS-Integrated Project Services; Basel; Vor Ort; CHF 32.000 - 40.000; Teilzeit

Zusammenfassung

IPS is seeking an Office Coordinator for its Basel, Switzerland site to manage the project office and support the team. You will ensure smooth operation of site facilities, manage supplies, and coordinate meetings and canteen services.

This role emphasizes proactive organization and strong communication across the project team. The position requires a proactive, self-directed professional with excellent Excel/Teams/Word/PowerPoint/Mural skills and a collaborative mindset.

Qualifikationen

• Proactive personality with strong project management skills.
• Proficient in Excel, Teams, Word, PowerPoint, and Mural.
• Excellent communication skills across all levels.
• Strong organizational skills and ability to develop a teamwork culture.
• Knowledge of organizational psychology and behavior.
• Self-directed, motivated, and driven.
• Strong emotional intelligence and forward-thinking to anticipate needs.
• Relationship-building and time management skills.

Aufgaben

• Develop the project onboarding package.
• Check, organize, and administer the conference rooms daily (setup chairs, IT equipment, whiteboard and supplies).
• Check, organize, and administer the big room daily.
• Manage the big room setup and configuration with the team’s support.
• Manage project supplies (ordering, receipt, stocking, invoicing to Accounting).
• Manage the project Café (supplies, equipment, goods) daily.
• Manage the weekly team luncheon and meals for MACS (ordering, delivery).
• Maintain overall office organization.
• Support printing and displaying MACS data and project mural data weekly/monthly (data provided by team).
• Commitment of 20 hours per week.

Kenntnisse

Project management

Excel

Teams

Word

PowerPoint

Mural

Communication

Organization

Teamwork

Org psychology

Self-motivation

Emotional intelligence

Relationship-building

Time management

Tools

Excel

Teams

Word

PowerPoint

Mural

Jobbeschreibung

IPS is seeking an Office Coordinator for its Basel, Switzerland site to manage the project office and support the team. You will ensure smooth operation of site facilities, manage supplies, and coordinate meetings and canteen services.

This role emphasizes proactive organization and strong communication across the project team. The position requires a proactive, self-directed professional with excellent Excel/Teams/Word/PowerPoint/Mural skills and a collaborative mindset.