Associate Project Manager, Unlimited - Temporary Contract, Dec 2026-Jul 2027

Art Basel; Basel; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Art Basel in Basel, Switzerland, seeks an Associate Project Manager, Unlimited, to assist the Senior Project Lead in planning and delivery of the Unlimited sector. You will work closely with the curator, galleries, architects, contractors, and cross-functional teams to realize ambitious museum-scale installations and immersive projects.

You will help coordinate gallery relations, timelines, budgets, technical documentation, and on-site operations, ensuring high standards of installation, safety,

Qualifikationen

• Min. 3 years of experience in project coordination, exhibition management, gallery relations, arts administration, or a comparable role.
• Excellent organizational and project coordination skills with the ability to manage multiple priorities and attention to detail.
• Experience working with a wide range of stakeholders including galleries, artists, contractors, and cross-functional teams.
• Experience supporting budgets, quotations, contracts, and technical documentation.
• Strong administrative skills and experience with CRM systems and Microsoft Office; CMS familiarity is an advantage.
• Excellent written and verbal communication skills in English; German and additional languages are an asset.

Aufgaben

• Support the Unlimited application and selection process with the Senior Project Lead and curator.
• Maintain relationships with exhibitors throughout the project lifecycle and provide guidance on planning, timelines, and technical requirements.
• Assist invoicing, exhibitor contracts, and related accounting processes.
• Coordinate communications with galleries regarding Art Basel's digital initiatives and support implementation.
• Prepare and distribute exhibitor communications and schedules.
• Coordinate with curator, architect, contractors, and galleries for architectural, technical, and logistical realization.
• Support installation, operation, de-installation, and artwork collection with logistics partners and on-site teams.
• Assist on-site project delivery and quality control to meet Art Basel's standards.
• Coordinate planning and implementation of signage, audio guides, tours, and visitor-facing initiatives.
• Support marketing by identifying suitable projects for photography, video, and other content.
• Assist recruitment, scheduling, training, and on-site coordination of the Unlimited Mediators programme.
• Maintain project schedules, budget tracking, reports, CRM data, statistics, and documentation.
• Support production and proofreading of catalogues, presentations, website content, press materials, and signage.
• Participate in project meetings and contribute to continuous improvement of the Unlimited sector.

Kenntnisse

Project coordination

Exhibition management

Gallery relations

CRM systems

MS Office

English communication

Tools

CRM software

MS Excel

CMS platforms

Jobbeschreibung

Unlimited is one of Art Basel's signature exhibition sectors, dedicated to museum-scale artworks and immersive artistic projects. Each year, it brings together internationally renowned galleries and artists to present large-scale installations, sculptures, performances, and video works in a curated exhibition environment. Working within Unlimited means contributing to one of the fair's most ambitious and internationally recognized platforms for contemporary art.

Role Overview

Art Basel is seeking an Associate Project Manager, Unlimited to support the Senior Project Lead in the planning and delivery of the Unlimited sector. Working closely with the curator, Ruba Katrib, participating galleries, architects, contractors, and cross-functional Art Basel teams, you will play an important role in the successful realization of the exhibition.

As one of the main points of contact for participating galleries, you will support gallery relations throughout the project lifecycle—from application and selection through planning, installation, exhibition, and de-installation. The role combines project coordination, stakeholder communication, technical planning, and operational support to help deliver one of Art Basel's most ambitious exhibition sectors.

Your responsibilities

• Support the Unlimited application and selection process in collaboration with the Senior Project Lead, the curator, the Selection Committee, and participating galleries.
• Support and maintain relationships with exhibitors throughout the project lifecycle, providing guidance on planning, timelines, technical requirements, and operational processes.
• Support invoicing, exhibitor contracts, and related accounting processes.
• Coordinate communications with galleries regarding Art Basel's digital initiatives, including Art Basel Lens and Art Discovery, and support their implementation.
• Prepare and distribute exhibitor communications, including notification letters, operational updates, move-in and move-out information, technical schedules, light and sound check schedules, project switch-on schedules, and waste management instructions.
• Coordinate with the curator, architect, contractors, and participating galleries to support the architectural, technical, and logistical realization of projects.
• Support the coordination of installation, operation, de-installation, and artwork collection with logistics partners, contractors, security providers, and on-site teams.
• Support on-site project delivery and quality control to help ensure projects are delivered safely, on time, and according to Art Basel's high standards.
• Coordinate the planning and implementation of exhibition signage, audio guides, public guided tours, Unlimited Night, and other visitor-facing initiatives.
• Support marketing initiatives by identifying suitable projects for photography, video production, drone footage, and other promotional content.
• Support the recruitment, scheduling, training, and on-site coordination of the Unlimited Mediators programme.
• Maintain project schedules, budget tracking, reports, CRM data, statistics, and operational documentation.
• Support the production and proofreading of the Unlimited catalogue, presentations, website content, press materials, signage, and other communication assets.
• Participate in project meetings, prepare meeting minutes, and contribute to the continuous development and successful delivery of the Unlimited sector.

Your profile

• min. 3 years of professional experience in project coordination, exhibition management, gallery relations, arts administration, or a comparable role.
• Excellent organizational and project coordination skills, with the ability to manage multiple priorities while maintaining exceptional attention to detail.
• Experience working with a wide range of stakeholders, including galleries, artists, contractors, and cross-functional teams.
• Experience supporting budgets, quotations, contracts, and technical documentation.
• Strong administrative skills and experience working with CRM systems and Microsoft Office; familiarity with CMS platforms is an advantage.
• Excellent written and verbal communication skills in English; German and additional languages are an asset.
• A proactive, collaborative, and solution-oriented mindset with the flexibility to thrive in a fast-paced international environment.
• A genuine passion for contemporary art and a strong interest in delivering outstanding experiences for galleries, artists, collectors, and visitors.

What We Offer

Working at Art Basel means becoming part of an international team dedicated to delivering the world's leading fairs for modern and contemporary art. As Associate Project Manager, Unlimited, you will contribute to one of Art Basel's most distinctive and ambitious exhibition sectors, supporting the realization of museum-scale artworks and immersive artistic projects presented by some of the world's leading galleries and artists.

This role offers a unique opportunity to collaborate with internationally renowned galleries, artists, curators, architects, and colleagues from across the organization. You will gain valuable experience managing complex exhibition projects in a fast-paced, multicultural environment while developing your skills in project coordination, stakeholder management, and exhibition production.

At Art Basel, we value collaboration, curiosity, and a commitment to excellence. We offer a dynamic and supportive workplace where you can take on meaningful responsibility, continue to grow professionally, and contribute to creating exceptional experiences for the global art community.