Associate Project Manager, Unlimited Exhibitions

Art Basel; Basel; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Art Basel in Basel, Switzerland, seeks an Associate Project Manager, Unlimited, to assist the Senior Project Lead in planning and delivery of the Unlimited sector. You will work closely with the curator, galleries, architects, contractors, and cross-functional teams to realize ambitious museum-scale installations and immersive projects.

You will help coordinate gallery relations, timelines, budgets, technical documentation, and on-site operations, ensuring high standards of installation, safety,

Qualifikationen

• Min. 3 years of experience in project coordination, exhibition management, gallery relations, arts administration, or a comparable role.
• Excellent organizational and project coordination skills with the ability to manage multiple priorities and attention to detail.
• Experience working with a wide range of stakeholders including galleries, artists, contractors, and cross-functional teams.
• Experience supporting budgets, quotations, contracts, and technical documentation.
• Strong administrative skills and experience with CRM systems and Microsoft Office; CMS familiarity is an advantage.
• Excellent written and verbal communication skills in English; German and additional languages are an asset.

Aufgaben

• Support the Unlimited application and selection process with the Senior Project Lead and curator.
• Maintain relationships with exhibitors throughout the project lifecycle and provide guidance on planning, timelines, and technical requirements.
• Assist invoicing, exhibitor contracts, and related accounting processes.
• Coordinate communications with galleries regarding Art Basel's digital initiatives and support implementation.
• Prepare and distribute exhibitor communications and schedules.
• Coordinate with curator, architect, contractors, and galleries for architectural, technical, and logistical realization.
• Support installation, operation, de-installation, and artwork collection with logistics partners and on-site teams.
• Assist on-site project delivery and quality control to meet Art Basel's standards.
• Coordinate planning and implementation of signage, audio guides, tours, and visitor-facing initiatives.
• Support marketing by identifying suitable projects for photography, video, and other content.
• Assist recruitment, scheduling, training, and on-site coordination of the Unlimited Mediators programme.
• Maintain project schedules, budget tracking, reports, CRM data, statistics, and documentation.
• Support production and proofreading of catalogues, presentations, website content, press materials, and signage.
• Participate in project meetings and contribute to continuous improvement of the Unlimited sector.

Kenntnisse

Project coordination

Exhibition management

Gallery relations

CRM systems

MS Office

English communication

Tools

CRM software

MS Excel

CMS platforms

Jobbeschreibung

Art Basel in Basel, Switzerland, seeks an Associate Project Manager, Unlimited, to assist the Senior Project Lead in planning and delivery of the Unlimited sector. You will work closely with the curator, galleries, architects, contractors, and cross-functional teams to realize ambitious museum-scale installations and immersive projects.

You will help coordinate gallery relations, timelines, budgets, technical documentation, and on-site operations, ensuring high standards of installation, safety,