Assistant exécutif – Opérations & Gouvernance

Medi-Emploi Sàrl; Thônex; Vor Ort; CHF 110.000 - 170.000; Vollzeit

Zusammenfassung

Medi-Emploi Sàrl in Geneva seeks a proactive Executive Support specialist to join the Office of the CEO. You will coordinate governance, budgeting, contracts, and senior-level operations in a fast-paced international environment.

You will partner with senior stakeholders, manage calendars and meetings, prepare materials, and ensure smooth information flow. Fluency in English is required; French is an asset.

Qualifikationen

• At least 3 years of experience in executive support or office management.
• Experience supporting senior executives or leadership teams.
• Solid budget administration, procurement, and contract management experience.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Fluency in English; French is an asset.

Aufgaben

• Coordinate budget administration, procurement activities, contracts, invoices, and reporting processes in collaboration with Finance and Procurement teams.
• Provide administrative and logistical support to the Office of the CEO, including travel arrangements, onboarding activities, consultant management, expense processing, and contract administration.
• Organise and coordinate senior leadership meetings, governance forums, executive retreats, town halls, workshops, and cross‑functional events.
• Support calendar management and priority coordination for the Chief of Staff.
• Prepare presentations, meeting materials, correspondence, reports, agendas, and governance documentation.
• Maintain effective information flow across the Office of the CEO and ensure timely follow‑up of key actions.
• Act as a key user for internal systems and support colleagues in navigating administrative processes and digital tools.

Kenntnisse

Executive support

Budgeting

Procurement

Calendar management

Stakeholder management

MS Office

SAP/ERP

Travel coordination

Communication

Tools

SAP

MS Office

ERP systems

Jobbeschreibung

Medi-Emploi Sàrl in Geneva seeks a proactive Executive Support specialist to join the Office of the CEO. You will coordinate governance, budgeting, contracts, and senior-level operations in a fast-paced international environment.

You will partner with senior stakeholders, manage calendars and meetings, prepare materials, and ensure smooth information flow. Fluency in English is required; French is an asset.