Administrative Project Coordinator, Her PLAN

SBA Pro-Life America; Fully; On-site; CHF 60,000 - 85,000; Full time

Job summary

Her PLAN is seeking an Administrative Project Coordinator to provide project management, administrative coordination, and behind-the-scenes support that keeps our Care Partner Program organized and moving forward.

You will coordinate timelines, support training and curriculum development, manage scheduling, agendas, notes, and ensure resources are organized across teams and stakeholders.

Responsibilities

• Coordinating projects by maintaining timelines, priorities, task lists, and follow-up to keep initiatives moving toward completion.
• Supporting training and curriculum development, including coordinating expert content, recordings, materials, digital learning projects, and implementation details.
• Providing administrative support through scheduling, meeting preparation, agendas, notes, document preparation, communications, and follow-up.
• Keeping program resources organized, including training materials, templates, documentation, records, and shared digital workspaces.
• Coordinating training logistics such as registration, attendance, materials, participant communications, platform updates, and post-training follow-up.
• Connecting the details by coordinating with team members, presenters, advisory committee members, and other stakeholders while tracking decisions and action items.

Job description

Are you highly organized, detail-oriented, and energized by turning ideas and projects into action? Do you enjoy keeping people, priorities, and projects moving forward while supporting a meaningful mission?

Her PLAN is looking for an Administrative Project Coordinator to provide the project management, administrative coordination, and behind-the-scenes support that keeps our Care Partner Program organized, responsive, and moving forward.

About The Care Partner Program

The Her PLAN Care Partner Program equips pregnancy centers to provide more intensive, individualized support to women facing complex circumstances. Care Partners receive advanced training and use Her PLAN's custom case management system to help women navigate challenges such as homelessness, poverty, lack of support, and other barriers that can make choosing life feel overwhelming.

When years of struggle or trauma make the path forward difficult, Care Partners walk alongside women, helping them set goals, access resources, overcome barriers, and build greater stability for themselves and their families.

What You'll Do

• Coordinating projects by maintaining timelines, priorities, task lists, and follow-up to keep initiatives moving toward completion.
• Supporting training and curriculum development, including coordinating expert content, recordings, materials, digital learning projects, and implementation details.
• Providing administrative support through scheduling, meeting preparation, agendas, notes, document preparation, communications, and follow-up.
• Keeping program resources organized, including training materials, templates, documentation, records, and shared digital workspaces.
• Coordinating training logistics such as registration, attendance, materials, participant communications, platform updates, and post-training follow-up.
• Connecting the details by coordinating with team members, presenters, advisory committee members, and other stakeholders while tracking decisions and action items.