Administrative Assistant (M/W/D)

Louis Vuitton; Zürich; Vor Ort; CHF 60.000 - 80.000; Vollzeit

Zusammenfassung

Louis Vuitton in Zürich is seeking an Administrative Assistant to support store administration and operations, helping to manage schedules, travel, and daily office needs.

You will coordinate with suppliers, assist with recruitment, onboarding, and maintain internal controls while upholding the brand's standards.

Fluent in Swiss German and English preferred, with solid MS Office skills; familiarity with MobaTime and Concur is a plus.

Qualifikationen

• Experience in retail administration or store operations.
• Strong MS Office skills (Excel, PowerPoint).
• Able to multi-task with a flexible, solutions-oriented attitude.

Aufgaben

• Support Store Management in creating staff schedules and workforce planning.
• Coordinate with external suppliers, manage vendors and contracts, and ensure the store is well maintained.
• Order and track store supplies, including office materials and uniforms; handle travel organization.
• Assist with recruitment, onboarding for new hires, and manage communications with candidates.
• Maintain adherence to Louis Vuitton standards in grooming, behaviour, and professionalism.

Kenntnisse

Swiss German

English

Microsoft Office

Excel

PowerPoint

Tools

MobaTime

Concur

Jobbeschreibung

About The Job

The Maison Louis Vuitton makes a promise to every of its customers: all of them, no matter the reason of their visit, should be cherished, encouraged to be themselves and a trusty relationship should be created.

Job responsibilities

As an Administrative Assistant for our Zürich Store, you will be having the following missions:

Store administration and operations

• Support the Store Management in creating effective staff schedules (workforce management), taking into consideration anticipated traffic flow, team availability, and commercial priorities;
• Work closely with external suppliers, manage their vendors and contracts, and ensure the store is well maintained;
• Order and keep track of everyday store supplies, such as office materials, stationaries, uniforms, kitchen items and other external suppliers;
• Handle travel organization and the management of team travel expenses.

Finance and internal control

• Follow the company’s internal audit guidelines and policies;
• Assist with daily and monthly store sales reporting and reconciliations to ensure financial accuracy;
• Support the management team with local cash handling procedures, expense tracking, and preliminary payroll preparation tasks.

Team support

• Support the management team with recruitment initiatives, including scheduling interviews and managing candidate communication;
• Facilitate administrative onboarding for new hires and assist with the leaver process;
• Act as a central point of contact for employee queries regarding schedules, absences, and basic timekeeping information;
• Coordinate in-store activities initiated by the head office, such as training sessions and internal team events;
• Consistently respect and embody Louis Vuitton standards in terms of grooming, behaviour, and professionalism;
• Be fully integrated into the store team, participating actively in morning briefings and contributing to the store's overall commercial and operational objectives.

Profile

To thrive in this role, previous experience in retail administration, operations, or a dynamic support environment is essential. If this opportunity resonates with your aspirations and you recognize yourself in the following profile, we would be delighted to receive your application:

• Familiarity with MobaTime and Concur a plus;
• Passionate about Louis Vuitton, our heritage, clients, products and store experience;
• Competent user of all Microsoft Office packages (Excel and Powerpoint intermediate);
• Ability to multi-task and maintain a flexible, solutions-oriented attitude at all times;
• Problem-solving skills and ability to support teams with a good sense of communication;
• Honest, flexible, autonomous, dynamic, open-minded and self-motivated;
• Fluent in Swiss German and English, other languages are a plus.

Reference LVM34029