Administrative Assistant (M/W/D)

LVMH; Zürich; Vor Ort; CHF 60.000 - 80.000; Vollzeit

Zusammenfassung

Louis Vuitton in Zürich seeks an Administrative Assistant to support store administration, operations and team coordination. You will assist with scheduling, supplier management, travel, and basic payroll tasks while upholding Louis Vuitton standards of service and professionalism.

The role requires Swiss German and English fluency, strong MS Office skills, and the ability to multi-task in a dynamic retail environment. A proactive team player mindset is essential.

Qualifikationen

• Experience in retail administration or dynamic support environments.
• Proficient with MS Office; strong communication skills.
• Ability to multitask and stay organized in a fast-paced store.

Aufgaben

• Store administration and operations support for the Zürich location.
• Assist with staff scheduling, vendor management, and store supplies.
• Handle travel organization and team travel expenses.
• Support internal sales reporting, cash handling and payroll prep tasks.
• Aid recruitment activities and onboarding for new hires.

Kenntnisse

Retail admin

MS Office

Time management

Communication

Swiss German

English

Tools

MobaTime

Concur

Jobbeschreibung

The Maison Louis Vuitton makes a promise to every of its customers: all of them, no matter the reason of their visit, should be cherished, encouraged to be themselves and a trusty relationship should be created.

Job responsibilities

As an Administrative Assistant for our Zürich Store, you will be having the following missions:

Store administration and operations

• Support the Store Management in creating effective staff schedules (workforce management), taking into consideration anticipated traffic flow, team availability, and commercial priorities;
• Work closely with external suppliers, manage their vendors and contracts, and ensure the store is well maintained;
• Order and keep track of everyday store supplies, such as office materials, stationaries, uniforms, kitchen items and other external suppliers;
• Handle travel organization and the management of team travel expenses.

Finance and internal control

• Follow the company’s internal audit guidelines and policies;
• Assist with daily and monthly store sales reporting and reconciliations to ensure financial accuracy;
• Support the management team with local cash handling procedures, expense tracking, and preliminary payroll preparation tasks.

Team support

• Support the management team with recruitment initiatives, including scheduling interviews and managing candidate communication;
• Facilitate administrative onboarding for new hires and assist with the leaver process;
• Act as a central point of contact for employee queries regarding schedules, absences, and basic timekeeping information;
• Coordinate in-store activities initiated by the head office, such as training sessions and internal team events;
• Consistently respect and embody Louis Vuitton standards in terms of grooming, behaviour, and professionalism;
• Be fully integrated into the store team, participating actively in morning briefings and contributing to the store's overall commercial and operational objectives.

Profile

To thrive in this role, previous experience in retail administration, operations, or a dynamic support environment is essential. If this opportunity resonates with your aspirations and you recognize yourself in the following profile, we would be delighted to receive your application:

• Familiarity with MobaTime and Concur a plus;
• Passionate about Louis Vuitton, our heritage, clients, products and store experience;
• Competent user of all Microsoft Office packages (Excel and Powerpoint intermediate);
• Ability to multi-task and maintain a flexible, solutions-oriented attitude at all times;
• Problem-solving skills and ability to support teams with a good sense of communication;
• Honest, flexible, autonomous, dynamic, open-minded and self-motivated;
• Fluent in Swiss German and English, other languages are a plus.

We are already looking forward reading your profile!

Founded in Paris in 1854, Louis Vuitton perpetuates the ambitious vision of its namesake. From his origins as a master trunk maker, manufacturing boxes used to pack both everyday objects as well as voluminous wardrobes, Louis Vuitton and his successors introduced numerous innovations including the advent of the flat-top trunk, lightweight canvas, signature patterns, and the tumbler lock. Today, Louis Vuitton’s legacy is expressed through its rigorous spirit of innovation, the boldness of its creations and an uncompromising demand for excellence.

Crafting Dreams Starts With Yours

At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
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