Administrative Assistant

Roche Holding AG; Rotkreuz; Vor Ort; CHF 70.000 - 90.000; Vollzeit

Zusammenfassung

Roche Holding AG is seeking an Administrative Assistant for Global Diagnostics Procurement (DOP) in Switzerland. The role centers on executive and operational support, onboarding, HR administration, and team coordination using Monday.com and other digital tools.

Ideal candidates are fluent in English and German, highly organized, and capable of independent work while collaborating across teams. A university degree or KV apprenticeship plus 1–3+ years of experience is preferred.

Qualifikationen

• University degree or commercial apprenticeship (KV) preferred, with 1 to 3+ years of experience in a similar administrative or business support role.
• Strong proficiency in Google Workspace (G-Suite, Drive, Calendar, G-Sites) and MS Office.
• Business fluency in English and German (both spoken and written) is mandatory.
• Highly organized, proactive, discreet, and solution-oriented with strong attention to detail.
• Nice to have familiarity with SAP, Simplebuy (myBuy), or Cornerstone LMS.

Aufgaben

• Provide high-level administrative support to DOP leaders, including proactive inbox management, complex global calendar scheduling, and cross-team backup coverage.
• Manage end-to-end business travel logistics and expense reporting, plus planning and execution of meetings, seminars, and team events.
• Oversee full onboarding lifecycle for new Direct Procurement employees, including hardware/software provisioning and training path assignment.
• Collaborate on implementing the Training Matrix with People Leaders and guide the process.
• Provide HR administration for external employees and consultants, including time-management system support.
• Support Leadership Team operations, huddles and workshops by tracking action items on Monday.com or related platforms.
• Maintain the department’s internal G-Site, SOPs and resource templates.

Jobbeschreibung

Chez Roche, vous pouvez être vous-même et être apprécié pour les qualités uniques que vous apportez. Notre culture encourage l'expression personnelle, le dialogue ouvert et les connexions authentiques, où vous êtes valorisé, accepté et respecté pour ce que vous êtes, vous permettant de prospérer tant personnellement que professionnellement. Voici comment nous visons à prévenir, arrêter et guérir les maladies et à garantir à chacun l'accès aux soins de santé aujourd'hui et pour les générations à venir. Rejoignez Roche, où chaque voix compte.

La position

At Roche, we do now what patients need next. Global Diagnostics Procurement (DOP) is a high-performing, world-class team of approximately 200 enthusiastic professionals committed to driving value with our suppliers worldwide. Operating from diverse, multicultural locations globally, we source and manage our supplier base, develop and execute category strategies, and continually digitize processes to support sustainable business growth. If you aspire to make a significant impact, DOP is the place for you.

The Opportunity

As an Administrative Assistant, your day-to-day responsibilities will focus on Organizational & Administrative Support, Onboarding & HR Administration, and Team Coordination & Digital Workplace, including:

• Executive & Operational Support: Provide high-level administrative support to DPLT leaders, including proactive inbox management, complex global calendar scheduling, and active cross-team backup coverage.

• Travel & Event Coordination: Manage end-to-end business travel logistics and expense reporting, alongside the full-lifecycle planning and execution of meetings, seminars, and team events.

• New Hire Onboarding: Manage the full onboarding lifecycle for new Direct Procurement employees, including administrative requests (hardware/software provisioning) and evaluating/assigning appropriate training paths.

• Training Matrix Implementation: Partner closely with People Leaders to ensure the smooth transition and implementation of the Training Matrix, providing active guidance throughout the process.

• Workforce Administration: Provide time-management system support to the Procurement team and handle HR administration for external employees and consultants.

• Support Leadership Team operations, huddles, and workshops by tracking action items on Monday.com or related platforms.

• Help maintain the department’s internal G-Site, standard operating procedures (SOPs), and resource templates.

Who You Are

To be successful in this role, you will ideally bring the following qualifications and competencies:

• Education & Experience: University degree or commercial apprenticeship (KV) preferred, with 1 to 3+ years of experience in a similar administrative or business support role.

• Digital Savviness: Strong proficiency in Google Workspace (G-Suite, Google Drive, Calendar, G-Sites) and MS Office. Experience with task management tools like Monday.com is a strong plus.

• Language Skills: Business fluency in English and German (both spoken and written) is mandatory.

• Mindset & Working Style: Highly organized, proactive, discreet, and solution-oriented with strong attention to detail. Ability to work independently while acting as a collaborative team player.

• Nice to have: Familiarity with SAP, Simplebuy (myBuy), or Cornerstone LMS.

Qui nous sommes

Un avenir plus sain nous pousse à innover. Ensemble, plus de 100 000 employés à travers le monde sont dédiés à faire progresser la science et à garantir à chacun l'accès aux soins de santé aujourd'hui et pour les générations à venir. Nos efforts aboutissent à plus de 26 millions de personnes traitées avec nos médicaments et plus de 30 milliards de tests réalisés avec nos produits de Diagnostique. Nous nous encourageons mutuellement à explorer de nouvelles possibilités, à favoriser la créativité et à conserver nos grandes ambitions, afin de fournir des solutions de santé qui changent des vies et ont un impact mondial.

Construisons ensemble un avenir plus sain.

Roche est un employeur offrant l'équité en matière d'emploi.